Scope
Reference
CU.1982.TH
Description
Invoice Automation software tool
Contract 1. Invoice Automation Tool
Supplier
Contract value
- £504,912 including VAT
Above the relevant threshold
Date signed
19 September 2025
Contract dates
- 19 September 2025 to 17 September 2028
- Possible extension to 17 September 2030
- 4 years, 11 months, 29 days
Description of possible extension:
Continuation of service
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Justification for not setting key performance indicators
Below £5m
Submission
Submission type
Tenders
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Supplier
DOCUMATION SOFTWARE LIMITED
- Companies House: 02528958
- Public Procurement Organisation Number: PBHH-3414-LLDL
White Building
Southampton
SO15 2NP
United Kingdom
Email: listeningteam@documation.co.uk
Website: http://www.documation.co.uk
Region: UKJ32 - Southampton
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Invoice Automation Tool
Contracting authority
CARDIFF UNIVERSITY
- Companies House: RC000089
- Public Procurement Organisation Number: PHVT-4343-HWYR
Park Place
Cardiff
CF10 3AT
United Kingdom
Email: procurement@cardiff.ac.uk
Website: http://www.cardiff.ac.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales