Scope
Reference
CM3318
Description
Yorkshire Water Services (YWS) is looking for a selection of suppliers for the provision of Value Added Reseller services. It is YWS's intention to establish and award an open framework to a selection of suppliers for the supply of Software and Associated Services ("Opportunity") across the YWS's networks.
The current expectations are to add at least three (3) partners (dependent on tender qualification and subsequent award) to carry out the supply to YWS. However, we reserve the right to award more or less than this number.
No information contained in this notice or in any communication made between YWS and any Supplier in connection with this Tender shall be relied upon as constituting a contract, agreement or representation that any contract shall be offered. YWS reserves the right to change the basis of, or the procedures for, the Process, to terminate the Process at any time or not to award any contract.
The Software Reseller Framework is to include (but is not limited to) the Software Categories such as:
• Commercial Off-The-Shelf (COTS) Software Licenses
• Organisational operation, productivity and service delivery Software (e.g. SAP, Microsoft,
• Data and Analytics Software (e.g. Power BI, IBM, Qlik)
• Core IT Infrastructure Software
• Cloud Products and Services (e.g. SaaS, Iaas, PaaS)
• Specialist and Innovation Software (e.g. AI tools, vertical industry solutions)
Additionally, the framework also includes the provision of value-added services including but not limited to optimisation and analysis of license volume, audit support and training, as well as associated support, maintenance, implementation, configuration and optimisation services for all software in scope of the framework.
Commercial tool
Establishes an open framework
Total value (estimated)
- £125,000,000 excluding VAT
- £150,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 28 February 2029
- Possible extension to 28 February 2034
- 8 years
Description of possible extension:
The initial contract term is three years (36 months), with the possibility of multiple 1-year extensions up to a maximum duration of eight years.
Options
The right to additional purchases while the contract is valid.
The right to additional purchases while the contract is valid.
The Contract shall include an option for Yorkshire Water to extend the goods and services provided by the supplier, should additional packages or value-added services be required in future to enhance the coverage and optimisation of YWS Software estate.
Any such extension shall remain within the overall scope of the framework and may be subject to commercial negotiation at the time of request.
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKE - Yorkshire and the Humber
Framework
Open framework scheme end date (estimated)
28 February 2034
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
The Framework will operate through both direct award and further competition via the use of mini-competitions. Prices will be determined by framework rates and discounts agreed at award, with the option for additional commercial improvements to be offered at call-off.
Direct award may be used where requirements can be met from the established pricing schedule and this represents value for money. Where requirements are more complex or where additional value is sought, a mini-competition will be conducted among capable suppliers. Evaluation criteria for mini-competitions will be consistent with those applied at framework award stage, ensuring fairness, transparency, and value for money.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
10 October 2025, 11:59pm
Submission type
Requests to participate
Deadline for requests to participate
18 October 2025, 11:59pm
Submission address and any special instructions
https://www.yorkshirewater.com/ (https://www.yorkshirewater.com/)
Contact Dirkjan Verheij (dirkjan.verheij@yorkshirewater.co.uk) to join Ariba Buying Portal to access all the tender information. In case Dirkjan Verheij is on Annual Leave please contact Dharmesh Depala (dharmesh.depala1@yorkshirewater.co.uk)
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Maximum 10 suppliers
Selection criteria:
The criteria used to select suppliers to tender are detailed in the Tender documents.
Award decision date (estimated)
9 January 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial | Commercial evaluation will focus on areas like pricing structures, transparency, and overall value for money. The full commercial award criteria will be shared with bidders during the ITT stage in the... |
Price | 50% |
| Capability | Capability evaluation will consider suppliers' ability to deliver against Yorkshire Water's requirements, including but not limited to portfolio coverage, service delivery, value-added services, and... |
Quality | 50% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
This procurement is being conducted using the Competitive Flexible Procedure under the Procurement Act 2023. The process will consist of Conditions of Participation Questionnaire and a Tender (ITT). Only those suppliers that meet the conditions of participation requirements will have their tenders evaluated.
A second round of tendering may be conducted. If required, the Authority reserves the right to shortlist the number of suppliers progressing from Round 1 to Round 2 of the ITT and to request a demo phase as part of the second round. The final contract award will be based on the refined award criteria, which will be communicated to suppliers during the course of the procedure.
The award criteria and their relative weightings are provided in the tender documents. All communications and submissions must be made electronically via Ariba.
Documents
Documents to be provided after the tender notice
The tender documents will be provided through the Ariba Buying Portal
Contracting authority
YORKSHIRE WATER SERVICES LIMITED
- Companies House: 02366682
- Public Procurement Organisation Number: PXGT-3622-WXBQ
Western House
Bradford
BD6 2SZ
United Kingdom
Region: UKE41 - Bradford
Organisation type: Private utility