Scope
Description
City of York Council is seeking to engage with potential providers ahead of a formal procurement process to establish an Approved Provider List (APL) 4 for the delivery of Community-Based Services across York.
This preliminary market engagement aims to:
• Inform the market of the Council's intentions
• Gather feedback to help shape the procurement approach
• Understand provider capacity, innovation, and interest
• Promote transparency and collaboration
The Council is committed to commissioning flexible, person-centred services that promote independence, wellbeing, and social inclusion. The APL will support the delivery of a wide range of community-based services that respond to local needs and priorities.
Scope of Services
The APL is expected to include, but not be limited to:
• Community outreach and engagement
• Support for independent living
• Day opportunities and social inclusion activities
• Peer support and befriending
• Services for culturally diverse communities
• Support for carers and families
• Preventative and early intervention services
Total value (estimated)
- £9,900,000 excluding VAT
- £11,880,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- 3 years
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
Contract locations
- UKE21 - York
Engagement
Engagement deadline
17 November 2025
Engagement process description
The City of York Council will be hosting a Market Engagement event for this upcoming procurement via a Teams video call starting from 1pm on Friday 31st October 2025. In order to be able to attend this event on Teams you will need to book tickets through the website www.eventbrite.co.uk and we have created a dedicated page and a link to this is provided below:
Eventbrite page for this market engagement event, here's the link for the notice: https://www.eventbrite.com/e/market-engagement-event-for-apl-for-community-based-services-tickets-1715605053899
The deadline for booking tickets and when the opportunity to attend the Teams video call Market Engagement event for APL4 - Community-Based Services is at 12:00noon on Tuesday 28th October 2025.
Submission
Publication date of tender notice (estimated)
15 December 2025
Procedure
Special regime
Light touch
Contracting authority
City of York Council
- Public Procurement Organisation Number: PQVW-9426-LDJV
West Offices, Station Rise
York
YO1 6GA
United Kingdom
Region: UKE21 - York
Organisation type: Public authority - sub-central government