Scope
Reference
CCS/25/047
Description
The City and County of Swansea is establishing a Framework Agreement for the provision of professional Drain Cleaning and Jetting Works. This Framework aims to ensure efficient, effective, and responsive maintenance of drainage systems across various Council-managed properties and facilities. The Framework will enable swift emergency responses and regular maintenance operations, ensuring uninterrupted and high-quality services throughout the designated contract period
Commercial tool
Establishes a framework
Total value (estimated)
- £700,000 excluding VAT
- £840,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 17 November 2025 to 16 November 2027
- Possible extension to 15 November 2029
- 3 years, 11 months, 29 days
Description of possible extension:
with the option of extension up to 24 months
Options
The right to additional purchases while the contract is valid.
Please see Framework documents
Main procurement category
Services
CPV classifications
- 90000000 - Sewage, refuse, cleaning and environmental services
Contract locations
- UKL18 - Swansea
Framework
Maximum number of suppliers
3
Maximum percentage fee charged to suppliers
0%
Framework operation description
Please see Framework documents
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Please see Framework documents
Technical ability conditions of participation
Please see Framework documents
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
13 October 2025, 12:00pm
Tender submission deadline
20 October 2025, 12:00pm
Electronic auction will be used
Yes
Submission address and any special instructions
Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (http://etenderwales.bravosolution.co.uk) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.
1. Register your company on the eTenderWales portal (this is only required once):
- Navigate to the portal: http://etenderwales.bravosolution.co.uk
- Click the "Suppliers register here" link.
- Enter your correct business and user details.
- Note the username you chose and click "Save" when complete.
- You will shortly receive an e-mail with your unique password (please keep this secure).
- Agree to the terms and conditions and click "continue".
2. Express an interest in the project:
- Login to the portal with your username/password.
- Click the "ITTs Open to All Suppliers" link (these are the ITTs open to any registered supplier).
- Click on the relevant ITT to access the content.
- Click the "Express Interest" button in the "Actions" box on the left-hand side of the page.
- This will move the ITT into your "My ITTs" page (this is a secure area reserved for your projects only).
- Click on the ITT code. You can now access any attachments by clicking the "Settings and Buyer Attachments" in the "Actions" box.
3. Responding to the invitation to tender:
- You can now choose to "Reply" or "Reject" (please give a reason if rejecting).
- You can now use the "Messages" function to communicate with the buyer and seek any clarification.
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
- There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
- E-mail: help@bravosolution.co.uk
- Phone: +44 8003684850
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
7 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 70.00% |
| Approach to Quality Assurance | Quality | 10.00% |
| Emergency Response and Service Delivery | Quality | 10.00% |
| Health and Safety Compliance | Quality | 10.00% |
Other information
Payment terms
Please see Framework documents
Description of risks to contract performance
Please see Framework documents
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
As per section 17(1)(b) of the Procurement Act 2023, The Council has utilised its subject matter experts knowledge to identify the preferred and most relevant approach to the market given the requirements of this particular procurement activity
Documents
Associated tender documents
https://etenderwales.bravosolution.co.uk/
ITT_ 120070
Technical specifications to be met
https://etenderwales.bravosolution.co.uk/
ITT: itt_120070
Contracting authority
City & County of Swansea
- Public Procurement Organisation Number: PYYD-8699-BJGD
Civic Centre
Swansea
SA1 3SN
United Kingdom
Contact name: Nasir Shahzad
Email: Procurement@swansea.gov.uk
Website: http://www.swansea.gov.uk/dobusiness
Region: UKL18 - Swansea
Organisation type: Public authority - central government
Devolved regulations that apply: Wales