Section one: Contracting authority/entity
one.1) Name and addresses
Coventry University
Priory Street
Coventry
CV15FB
Contact
Thomas Hasson
Country
United Kingdom
Region code
UKG33 - Coventry
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Colocation datacentre facility to host services for the CU Group
Reference number
SC-1008-23-TH
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Colocation datacentre facility to host services for the CU Group.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £250,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Colocation datacentre facility to host services for the CU Group.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
AQ (Limited) will continue to provide Coventry University's primary datacentre for one further year, it would be significant business risk to rush into a plan to relocate the primary datacentre and network communication links in the next 12 months. Coventry University have decided to continue our existing relationship with AQ (Limited) for the stability of datacentre services due to the current financial position of the university group and the pressures facing the education sector.
Technology is also changing at a rapid pace which makes it difficult to accurately predict long term placement of services as we continue to adopt more cloud technology.
The AQL service is to remain in place for the next 12 months whilst a new supplier, CDW Limited, is onboarded to provide co-location services, A procurement process has been conducted and a contract has been awarded to CDW Limited to provide co-location and all Infrastructure strategic services.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
27 August 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
AQ (Limited)
13-15 Hunslet Road
Leeds
LS10 1JQ
Country
United Kingdom
NUTS code
- UKE - Yorkshire and the Humber
Justification for not providing organisation identifier
Not on any register
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £250,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Coventry University
Coventry
Country
United Kingdom