Section one: Contracting authority
one.1) Name and addresses
NHS SUFFOLK AND NORTH EAST ESSEX INTEGRATED CARE BOARD
Endeavour House, Russell Road
Ipswich
IP12BX
Country
United Kingdom
Region code
UKH14 - Suffolk
NHS Organisation Data Service
QJG
Internet address(es)
Main address
https://suffolkandnortheastessex.icb.nhs.uk/
Buyer's address
https://in-tendhost.co.uk/snee-icb/aspx/Home
one.1) Name and addresses
NHS Mid and South Essex ICB
Chelmsford
Country
United Kingdom
Region code
UKH36 - Heart of Essex
NHS Organisation Data Service
QH8
Internet address(es)
Main address
https://www.midandsouthessex.ics.nhs.uk/
one.1) Name and addresses
NHS Herts Valley and West Essex ICB
Hemel Hempstead
Country
United Kingdom
Region code
UKH35 - West Essex
NHS Organisation Data Service
QM8
Internet address(es)
Main address
https://www.hertsandwestessex.ics.nhs.uk/
one.2) Information about joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law
English Law
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Essex Community Dental Service
two.1.2) Main CPV code
- 85130000 - Dental practice and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Mandatory primary dental care services for people whose oral care needs cannot be met through other local NHS primary dental care services due to special needs.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £6,486,800
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
- UKH34 - Essex Haven Gateway
- UKH35 - West Essex
- UKH36 - Heart of Essex
Main site or place of performance
Essex wide contract including north east Essex from SNEE, west Essex from HWE and the whole of MSE.
two.2.4) Description of the procurement
Services provided:
• Mandatory services and additional services for a minority of people whose oral care needs cannot be met through other local NHS primary care due to special needs. Includes urgent treatment.
• Evidence based oral health improvement programmes.
• Epidemiological studies.
• Sedation services.
• Domiciliary service.
The original contract term was for 5 years. With an option to extend for 2 years - from 1 April 2016 for five years until 31 March 2022, and from 1 April 2022 to 31 March 2024. At the end of the contract term, NHSE delegated commissioning of dental services to ICBs and a subsequent two-year contract was awarded under Direct Award C from 1 April 2024 to 31 March 2026.
It is intended that this contract is continued for one year ending 31 March 2027 to enable a full procurement for Essex to be undertaken by the new Essex ICB. A further one-year extension is proposed to ensure continuity of service in the event that Essex ICB is not legally able to procure before 31 March 2027.
NHS Suffolk and North East Essex Integrated Care Board are awarding the contract named within this notice under the Direct Award C process which is outlined within the Health Care Services (Provider Selection Regime) Regulations 2023. The provider named in this notice is an existing provider and has been reviewed through a Key Criteria assessment to ensure the awarding body is satisfied with current performance and reasonably expects the provider to be able to satisfy the contract which is the subject of this notice. The contract which is the subject of this notice has not changed considerably when compared with the existing / previous contract delivered by the named provider.
The ICB may wish to introduce additional services during the lifetime of the contract ("Contract modifications"). Such contract modifications will be contemplated where additional requirements are similar and or complementary to the services already included in the Specification, at any given time. Such expansion would be by the addition of services commissioned by the Authority as named in the Contract Notice. To this end, after the award of contract, there is a possibility that the contract may be varied as allowable in accordance with the Health Care Services (Provider Selection Regime) Regulations 2023.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
two.2.11) Information about options
Options: Yes
Description of options
Potential extension for 1 year
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union or the Find a Tender Service: The procurement falls outside the scope of application of the regulations.
This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award. The publication of this notice marks the start of the standstill period.
Representations by providers must be made to decision makers by 29th September 2025 (8 working days following publication of intention to award notice). They should be submitted in writing to procurement@snee.nhs.uk.
This contract has not yet formally been awarded; this notice serves as an intention to award under the PSR.
Insert Award decision-makers: Suffolk and North East Essex Dental Committee 22nd July 2025
• No conflicts of interest, or potential conflicts of interest, were declared by any decision makers.
The decision to award this contract in line with Direct Award Process C was based on evaluation against the five required key criteria as follows:
• Quality and Innovation - Assured- SNEE ICB are assured that the provider is delivering a safe and effective service as required by the specification and contract they are currently delivering. This criterion was reviewed in line with the Quality Impact Assessment.
• Value - Assured - SNEE ICB are assured that the provider is delivering value to the integrated care system and the cost of change would not be outweighed by the potential benefit of a new provider.
• Integration, Collaboration and Service Sustainability - Assured - SNEE ICB are assured that the provider is positively impacting on the integrated care system through their integration and collaboration delivered as a requirement of the specification or alternative elements linked to the delivery.
• Improving Access, Reducing Health Inequalities and Facilitating Choice - Assured - SNEE ICB are assured that the provider is meeting needs of the population to ensure equitable access and choice as required by the specification and contract. This criterion was reviewed in line with the Equality Impact Assessment.
• Social Value - Assured - SNEE ICB are assured that the provider is delivering in line with the SNEE Green Plan, supporting with the implementation of carbon reduction and increase in initiatives which positively impact on the wider determinants of health. This criterion was reviewed in line with the Sustainability Impact Assessment.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 July 2025
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Community Dental Services CIC
Bedford
Country
United Kingdom
NUTS code
- UKH24 - Bedford
Companies House
07476618
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £3,243,400
Total value of the contract/lot: £6,486,800
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
NHS Suffolk and North East Essex Integrated Care Board
Ipswich
Country
United Kingdom