Scope
Reference
1552
Description
The Authority is seeking quotes for the provision of a solution that will provide Royal Berkshire Fire Authority (RBFA) with a framework of suitable suppliers for print services. This will be a call off contract and no commitment to purchasing items. The Authority will place an order at its discretion as on when required basis.
The Authority requires print services by multiple team and departments to support their work in reducing fire risk, supporting business to understand their responsibilities through promotional material used at events. On a day-to-day basis there is the occasional need for such as different formats of printing such as display banners.
The requirement is a single source contract.
Other print requirements include: -
• Promotional material (Posters, leaflets)
• Staff Communications (Magazines and leaflets)
• Presentation (Banners)
• Brochures (For event ceremonies)
The requirements range from planned printed based on business-as-usual work to support our work in the community through to event or urgent requirements requiring a short turnaround.
The Authority invited suppliers to a quote process in order to award the contract.
Contract 1. Provision of Printing Other Related Services
Supplier
Contract value
- £55,000 excluding VAT
- £66,000 including VAT
Below the relevant threshold
Date signed
31 August 2025
Contract dates
- 1 September 2025 to 31 August 2027
- Possible extension to 31 August 2030
- 5 years
Description of possible extension:
The option to extend for a further three years in one-year intervals.
Main procurement category
Services
CPV classifications
- 79800000 - Printing and related services
Contract locations
- UKJ11 - Berkshire
Key performance indicators
| Name | Description |
|---|---|
| Print Quality and Accuracy | Percentage of print jobs delivered meeting defined quality standards on first delivery should be target at 99.9% this will be measured by random sample checks and user feedback. |
| Turnaround Time Compliance | Percentage of urgent orders delivered within three working days will be target at 95% this will be determined by order timestamp vs. delivery timestamp. |
| Sustainable Printing Practices | Percentage of jobs completed using recycled or environmentally certified materials will be target at 99.9%. This will be measured by quarterly sustainability report and indication or narration on... |
| Order Tracking and Proofing Efficiency | Percentage of jobs with successful use of the online ordering/proofing platform, where applicable this will be target at 99.9%. this can be measured by system-generated logs or via email request and... |
Procedure
Procedure type
Below threshold - limited competition
Supplier
Press to Print Reading Ltd
272-274 ELGAR ROAD SOUTH
READING
RG2 0BZ
United Kingdom
Region: UKJ11 - Berkshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Provision of Printing Other Related Services
Contracting authority
Royal Berkshire Fire Authority
- Public Procurement Organisation Number: PGTB-9133-ZLDZ
Newsham Court
Reading
RG31 7SD
United Kingdom
Contact name: Nwanneka Osodi
Region: UKJ11 - Berkshire
Organisation type: Public authority - sub-central government