Scope
Reference
PRO/2025/85
Description
Across the BBC 100s of projects & programmes costing £100s of millions are underway concurrently. To effectively manage people and investment capital, risk, maintain alignment with strategy and optimise return on investment, active portfolio management is required. This requires visibility of plans, spend, risks and issues at portfolio level (e.g. BBC Critical Projects Portfolio or Technology and Media Operations Portfolio) as well as more detailed views of these factors at project and programme level. The information needs to 'nest' in such a way as the detailed project/programme view informs the portfolio overview. Currently, project & portfolio management in the BBC relies on multiple distinct tools.
The BBC is seeking a common PPM (Project & Portfolio Management) Tool to enable it to build on the introduction of BBC Align - the BBC's standard project management processes and facilitate this overall Portfolio view. By adopting a centralised, scalable software platform that can be used by all projects, programmes and portfolios across the corporation, we will be able to have relevant oversight and therefore more effectively manage risk, issues and resource allocations. Integrate with existing systems (i.e. SAP, Jira etc.) is also a requirement. In this way, the BBC will enhance cross-departmental collaboration, track risks and issues at both company and portfolio levels, monitor benefits realisation and return on investment, as well as ensuring strategic alignment for key initiatives, and enabling more effective management of company level transformation changes. The solution may be utilised by all departments delivering projects within BBC Public Service, including the BBC Transformation Office, Technology & Media Operations, Product Group (for selected projects), Content, News, Nations, CCOG and HR.
Total value (estimated)
- £650,000 excluding VAT
- £780,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 26 January 2026 to 25 January 2030
- Possible extension to 25 January 2031
- 5 years
Description of possible extension:
Initial contract is for four (4) years with an option to extend for a further one (1) year.
Main procurement category
Services
CPV classifications
- 48331000 - Project management software package
- 72212331 - Project management software development services
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
For full details of Conditions of Participation, please refer to the tender documentation.
Technical ability conditions of participation
For full Minimum Standards requirements, please refer to the tender documentation.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
30 September 2025, 2:00pm
Submission type
Tenders
Tender submission deadline
17 October 2025, 2:00pm
Submission address and any special instructions
In order to take part in this tender, please take the following steps:
1 - Register your company on the Jaggaer eSourcing portal (this is only required once):
1.1 Go to https://bbc.bravosolution.co.uk
1.2 - Click the link on the login page to register.
1.3 Accept the terms and conditions and click 'Continue'.
1.4 - Enter your correct business and user details.
1.5 - Note the username you chose and click 'Save' when complete.
1.6 - You will shortly receive an email with your temporary password.
2 - Express an interest in the tender:
2.1 - Login to the portal with the username/password.
2.2 - Click the 'PQQs Open to all Suppliers' link.
2.3 - Click on the relevant PQQ to access the content.
2.4 - Click the 'Express Interest' button at the top of the page. This will move the PQQ into your 'My PQQs page. (This is a secure area reserved for your projects only).
2.5 - You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ Details' box.
3. Responding to the tender:
3.1 - Click 'My Response' under PQQ Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining).
3.2 - All RFI documentation can be found within the eTendering portal.
3.3 - Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ.
3.4 You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance, please consult the online help, or contact the Jaggaer eSourcing help desk.
* * All questions relating to this tender should be submitted via the BBC's eSourcing portal at https://bbc.bravosolution.co.uk * *
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
22 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality Weighting | Quality | 60% |
| Cost Weighting | Cost | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Single stage process, with:
1. Initial submission of tender
2. Clarifications
3. Presentations
4. Best and final offer
Contracting authority
BBC (British Broadcasting Corporation)
- Public Procurement Organisation Number: PJRB-3233-GTQL
Broadcasting House, Portland Place
London
W1A 1AA
United Kingdom
Email: no_reply@bbc.co.uk
Website: http://www.bbc.co.uk/supplying/
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government