Scope
Reference
IA3728
Description
The Authority require a Provider(s) to receive, accept, and process Contract Waste comprising of Street Sweepings Waste.
Street Sweeping Waste will be delivered to the Treatment Facility(s) as a bulked load from a Transfer Station or Dewatering Facility, and/or direct delivered to the Treatment Facility(s) by sweeping and cleansing vehicles. The Provider(s) shall make provision for the acceptance of Contract Waste at the Facility(s) delivered via either mechanism, or a combination of.
The Provider(s) shall process Contract Waste at the Treatment Facility(s) in a manner that maximises the recovery of Re-usable Content and Recyclable Content and assists the Authority in seeking to achieve zero waste to landfill. Re-usable and Recyclable content once recovered should be segregated and stored in a manner that protects material quality for onward usage / sale.
Commercial tool
Establishes a framework
Total value (estimated)
- £2,330,000 excluding VAT
- £2,796,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 29 February 2028
- Possible extension to 29 February 2032
- 6 years
Description of possible extension:
At the Authority's entire discretion, the term may be extended by 2 x 24-month periods (1st March 2029 - 28th February 2030 and 1st March 2030 - 29th February 2032)
Main procurement category
Services
CPV classifications
- 90500000 - Refuse and waste related services
Contract locations
- UKG - West Midlands (England)
Lot constraints
Description of how multiple lots may be awarded:
Winning tenderers will receive one contract document, including all lots awarded to (if applicable).
Lot 1. Newcastle Borough Council
Description
The Authority require a Provider(s) to receive, accept, and process Contract Waste comprising of Street Sweepings Waste from Newcastle Borough Council.
Street Sweeping Waste will be delivered to the Treatment Facility(s) as a bulked load from a Transfer Station or Dewatering Facility, and/or direct delivered to the Treatment Facility(s) by sweeping and cleansing vehicles. The Provider(s) shall make provision for the acceptance of Contract Waste at the Facility(s) delivered via either mechanism, or a combination of.
The Provider(s) shall process Contract Waste at the Treatment Facility(s) in a manner that maximises the recovery of Re-usable Content and Recyclable Content and assists the Authority in seeking to achieve zero waste to landfill. Re-usable and Recyclable content once recovered should be segregated and stored in a manner that protects material quality for onward usage / sale.
Lot value (estimated)
- £605,800 excluding VAT
- £726,960 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Staffordshire Moorlands District Council
Description
The Authority require a Provider(s) to receive, accept, and process Contract Waste comprising of Street Sweepings Waste from Staffordshire Moorlands District Council.
Street Sweeping Waste will be delivered to the Treatment Facility(s) as a bulked load from a Transfer Station or Dewatering Facility, and/or direct delivered to the Treatment Facility(s) by sweeping and cleansing vehicles. The Provider(s) shall make provision for the acceptance of Contract Waste at the Facility(s) delivered via either mechanism, or a combination of.
The Provider(s) shall process Contract Waste at the Treatment Facility(s) in a manner that maximises the recovery of Re-usable Content and Recyclable Content and assists the Authority in seeking to achieve zero waste to landfill. Re-usable and Recyclable content once recovered should be segregated and stored in a manner that protects material quality for onward usage / sale.
Lot value (estimated)
- £302,900 excluding VAT
- £363,480 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Stafford Borough Council
Description
The Authority require a Provider(s) to receive, accept, and process Contract Waste comprising of Street Sweepings Waste from Stafford Borough Council.
Street Sweeping Waste will be delivered to the Treatment Facility(s) as a bulked load from a Transfer Station or Dewatering Facility, and/or direct delivered to the Treatment Facility(s) by sweeping and cleansing vehicles. The Provider(s) shall make provision for the acceptance of Contract Waste at the Facility(s) delivered via either mechanism, or a combination of.
The Provider(s) shall process Contract Waste at the Treatment Facility(s) in a manner that maximises the recovery of Re-usable Content and Recyclable Content and assists the Authority in seeking to achieve zero waste to landfill. Re-usable and Recyclable content once recovered should be segregated and stored in a manner that protects material quality for onward usage / sale.
Lot value (estimated)
- £233,000 excluding VAT
- £279,600 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. East Staffordshire Borough Council
Description
The Authority require a Provider(s) to receive, accept, and process Contract Waste comprising of Street Sweepings Waste East Staffordshire Borough Council.
Street Sweeping Waste will be delivered to the Treatment Facility(s) as a bulked load from a Transfer Station or Dewatering Facility, and/or direct delivered to the Treatment Facility(s) by sweeping and cleansing vehicles. The Provider(s) shall make provision for the acceptance of Contract Waste at the Facility(s) delivered via either mechanism, or a combination of.
The Provider(s) shall process Contract Waste at the Treatment Facility(s) in a manner that maximises the recovery of Re-usable Content and Recyclable Content and assists the Authority in seeking to achieve zero waste to landfill. Re-usable and Recyclable content once recovered should be segregated and stored in a manner that protects material quality for onward usage / sale.
Lot value (estimated)
- £372,800 excluding VAT
- £447,360 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Lichfield District Council
Description
The Authority require a Provider(s) to receive, accept, and process Contract Waste comprising of Street Sweepings Waste Lichfield District Council.
Street Sweeping Waste will be delivered to the Treatment Facility(s) as a bulked load from a Transfer Station or Dewatering Facility, and/or direct delivered to the Treatment Facility(s) by sweeping and cleansing vehicles. The Provider(s) shall make provision for the acceptance of Contract Waste at the Facility(s) delivered via either mechanism, or a combination of.
The Provider(s) shall process Contract Waste at the Treatment Facility(s) in a manner that maximises the recovery of Re-usable Content and Recyclable Content and assists the Authority in seeking to achieve zero waste to landfill. Re-usable and Recyclable content once recovered should be segregated and stored in a manner that protects material quality for onward usage / sale.
Lot value (estimated)
- £163,100 excluding VAT
- £195,720 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Tamworth Borough Council
Description
The Authority require a Provider(s) to receive, accept, and process Contract Waste comprising of Street Sweepings Waste from Tamworth Borough Council.
Street Sweeping Waste will be delivered to the Treatment Facility(s) as a bulked load from a Transfer Station or Dewatering Facility, and/or direct delivered to the Treatment Facility(s) by sweeping and cleansing vehicles. The Provider(s) shall make provision for the acceptance of Contract Waste at the Facility(s) delivered via either mechanism, or a combination of.
The Provider(s) shall process Contract Waste at the Treatment Facility(s) in a manner that maximises the recovery of Re-usable Content and Recyclable Content and assists the Authority in seeking to achieve zero waste to landfill. Re-usable and Recyclable content once recovered should be segregated and stored in a manner that protects material quality for onward usage / sale.
Lot value (estimated)
- £256,300 excluding VAT
- £307,560 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. Cannock Chase District Council
Description
The Authority require a Provider(s) to receive, accept, and process Contract Waste comprising of Street Sweepings Waste from Cannock Chase District Council.
Street Sweeping Waste will be delivered to the Treatment Facility(s) as a bulked load from a Transfer Station or Dewatering Facility, and/or direct delivered to the Treatment Facility(s) by sweeping and cleansing vehicles. The Provider(s) shall make provision for the acceptance of Contract Waste at the Facility(s) delivered via either mechanism, or a combination of.
The Provider(s) shall process Contract Waste at the Treatment Facility(s) in a manner that maximises the recovery of Re-usable Content and Recyclable Content and assists the Authority in seeking to achieve zero waste to landfill. Re-usable and Recyclable content once recovered should be segregated and stored in a manner that protects material quality for onward usage / sale.
Lot value (estimated)
- £116,500 excluding VAT
- £139,800 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8. South Staffordshire Council
Description
The Authority require a Provider(s) to receive, accept, and process Contract Waste comprising of Street Sweepings Waste from South Staffordshire Council.
Street Sweeping Waste will be delivered to the Treatment Facility(s) as a bulked load from a Transfer Station or Dewatering Facility, and/or direct delivered to the Treatment Facility(s) by sweeping and cleansing vehicles. The Provider(s) shall make provision for the acceptance of Contract Waste at the Facility(s) delivered via either mechanism, or a combination of.
The Provider(s) shall process Contract Waste at the Treatment Facility(s) in a manner that maximises the recovery of Re-usable Content and Recyclable Content and assists the Authority in seeking to achieve zero waste to landfill. Re-usable and Recyclable content once recovered should be segregated and stored in a manner that protects material quality for onward usage / sale.
Lot value (estimated)
- £279,600 excluding VAT
- £335,520 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
5
Maximum percentage fee charged to suppliers
0%
Framework operation description
Please refer to tender documentation for full details
Award method when using the framework
With competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. Newcastle Borough Council
Lot 2. Staffordshire Moorlands District Council
Lot 3. Stafford Borough Council
Lot 4. East Staffordshire Borough Council
Lot 5. Lichfield District Council
Lot 6. Tamworth Borough Council
Lot 7. Cannock Chase District Council
Lot 8. South Staffordshire Council
Please refer to tender documentation for full details
Technical ability conditions of participation
Lot 1. Newcastle Borough Council
Lot 2. Staffordshire Moorlands District Council
Lot 3. Stafford Borough Council
Lot 4. East Staffordshire Borough Council
Lot 5. Lichfield District Council
Lot 6. Tamworth Borough Council
Lot 7. Cannock Chase District Council
Lot 8. South Staffordshire Council
Please refer to tender documentation for full details
Particular suitability
Lot 1. Newcastle Borough Council
Lot 2. Staffordshire Moorlands District Council
Lot 3. Stafford Borough Council
Lot 4. East Staffordshire Borough Council
Lot 5. Lichfield District Council
Lot 6. Tamworth Borough Council
Lot 7. Cannock Chase District Council
Lot 8. South Staffordshire Council
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
9 October 2025, 12:00pm
Tender submission deadline
16 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 November 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 September 2031
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Total Price |
Price | 70% |
| Quality | Total Quality |
Quality | 30% |
Other information
Description of risks to contract performance
Local Government Re-organisation
1.1 In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the "English Devolution White Paper".
1.2 In March 2025 Staffordshire County Council submitted their suggested re-organisation plan to the Government and are awaiting a response.
1.3 Final proposals will be submitted in November 2025 and implementation of the changes is expected by Government to be by 2028 at the earliest.
1.4 Whilst the expected impact of most changes to Local Government will be settled at Government Level (Change in Law) please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements.
1.5 Updates on proposals and changes can be found on the Staffordshire County Council Website and at other media outlets
The parties agree that in the event of a Local Government Re-organisation: -
2.1 that reorganisation of local authorities may result in the transfer assignment or novation of this Agreement in whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government reorganisation legislation and that as a consequence the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government reorganisation; and
2.2 the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder
2.3 the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the [goods and] services provided under this current agreement
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Staffordshire County Council
- Public Procurement Organisation Number: PZDG-2995-QQMD
1 Staffordshire Place, Tipping Street,
Stafford
ST16 2DH
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government