Scope
Reference
2689-PPT-O
Description
GYBC are looking to procure services to manage all applications for selective licensing for the full five-year period of the scheme. It is estimated that up to 5,000 applications will be received during the initial 3-month application period with a further 500 applications received during the scheme arising from changes in ownership, new entrants to the market etc.
The services required have been divided into two lots, and suppliers may quote for one, or both lots.
If different suppliers are appointed across both lots, GYBC will be the single point of contact between each supplier and both lots will be completely seperate (unless one supplier is awarded both lots).
Lots & Scope of Services
Lot 1 - Licence Administration Process - managing the application process with ongoing annual compliance checking for certification during the life of the scheme.
Lot 2 - Inspection, Reporting & Compliance Monitoring - Inspecting properties to assess for hazards using HHSRS methodology and to check for compliance with licence conditions.
Further details are included in the attached Appendix C: Specification
Total value (estimated)
- £2,450,000 excluding VAT
- £2,940,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 March 2026 to 1 March 2029
- Possible extension to 1 March 2031
- 5 years
Description of possible extension:
1 year + 1 year optional extensions. If all extensions taken, total duration of contract will be 5 years. Subject to supplier performance.
Main procurement category
Services
CPV classifications
- 48612000 - Database-management system
- 72300000 - Data services
- 75123000 - Administrative housing services
- 79940000 - Collection agency services
- 79993000 - Building and facilities management services
- 79996000 - Business organisation services
Lot 1. Licence Administration Process
Description
Managing the application process with ongoing annual compliance checking for certification during the life of the scheme.
Lot value (estimated)
- £1,450,000 excluding VAT
- £1,740,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Inspection, Reporting & Compliance Monitoring
Description
Inspecting properties to assess for hazards using HHSRS methodology and to check for compliance with licence conditions.
Lot value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Submission
Enquiry deadline
29 September 2025, 5:00pm
Tender submission deadline
13 October 2025, 12:00pm
Submission address and any special instructions
Please register for free on the following link to view the full documentation and express interest once logged in and submit your tender response: https://in-tendhost.co.uk/eastsuffolk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
6 November 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | 60% Quality (divided into sub-criteria as in the tender documents) and 40% price. Full Details in the ITT Parts A and C. |
Price |
Weighting description
60% Quality (divided into sub-criteria as in the tender documents) and 40% price. Full Details in the ITT Parts A and C.
Other information
Payment terms
30 days payments terms/ Full details in the tender documents.
Description of risks to contract performance
None at point of issuing of notice
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://in-tendhost.co.uk/eastsuffolk/aspx/Home
Invitation to Tender Part A, Part C, Pricing Template, Specification and Draft Contract Terms
Contracting authority
Great Yarmouth Borough Council
- Public Procurement Organisation Number: PXDC-1245-VQNQ
Town Hall
Great Yarmouth
NR30 2QF
United Kingdom
Contact name: Richard Hill
Email: procurement@eastsuffolk.gov.uk
Website: http://www.great-yarmouth.gov.uk
Region: UKH15 - Norwich and East Norfolk
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
East Suffolk Council
Summary of their role in this procurement: Procurement Lead
- Public Procurement Organisation Number: PLPP-1174-BHLX
Riverside, 4 Canning Road
Lowestoft
NR33 0EQ
United Kingdom
Contact name: Richard Hill
Email: procurement@eastsuffolk.gov.uk
Website: http://www.eastsuffolk.gov.uk
Region: UKH14 - Suffolk