Scope
Description
The University's procurement of promotional items is split into two distinct categories, serving different needs and audiences.
First, there are high-volume, frequently purchased products. These items, which can be branded or unbranded, are essential for daily use and events. They are given away at events or used by staff and students. Historic examples include pens, wristbands, bags, confectionery, reusable mugs, water bottles, notebooks, lanyards, and branded apparel like hoodies and polo shirts.
Second, the University sources premium and luxury products. These are higher-quality items, often sold to alumni through the University's online shop or given as gifts by members of the Vice Chancellor Group (VCG). Past examples include ties, cufflinks, pen sets, business card holders, and china cups.
Please note that these examples are not exhaustive. The University expects suppliers to provide a wide range of new and popular items throughout the contract's duration.
The University is issuing a direct award transparency notice because of the significant time and cost involved in setting up an e-store for staff and students. This new platform, which has only recently been completed, will now be trialed across the university.
Contract 1. Promotional Merchandising & Clothing with Webstore
Suppliers
Supplier not yet selected
Contract value
- £180,000 excluding VAT
- £216,000 including VAT
Below the relevant threshold
Earliest date the contract will be signed
3 November 2025
Contract dates (estimated)
- 3 November 2025 to 31 October 2026
- Possible extension to 31 October 2028
- 2 years, 11 months, 28 days
Description of possible extension:
One additional year.
Main procurement category
Services
CPV classifications
- 79342000 - Marketing services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Procedure
Procedure type
Below threshold - without competition
Special regime
Concession
Contracting authority
Oxford Brookes University
- UK Register of Learning Providers (UKPRN number): 10004930
- Public Procurement Organisation Number: PPGL-1164-DJLT
Gipsy Lane Headington
Oxford
OX3 0BP
United Kingdom
Region: UKJ14 - Oxfordshire
Organisation type: Public authority - sub-central government