Scope
Reference
RCT21
Description
Reactive Maintenance Measured Term Contract on behalf of Rhondda Cynon Taf CBC and Merthyr Tydfil CBC.
A brief description of the nature of the Works is given below as an indication of the general character and scope of works envisaged. The description is not intended to set precise limits to the various classifications of works since the works, being essentially of a maintenance nature, will be varied.
• Emergency works within normal working hours and outside working hours to include restoration of essential service, unblocking drains, making safe, secure and weathertight.
• Emergency demolitions which may include non-council buildings
• Minor building works/alterations
• Minor demolition
• Roof repairs to both pitched and flat design
• Carpentry repairs including door/window replacement
• Plumbing work
• Electrical installation and repair works
• Drainage work including clearing blockages, surveys, repairs and replacement
• Glazing work to both single and double glazed windows including temporary boarding up where necessary
• Repairs to structures including temporary shoring, rebuilding and repointing
• Internal and External decorations
• Works of adaptation including installation of external galvanised handrails, internal timber mopstick handrails, access ramps and bathroom alterations
• Small building works
• Works to comply with the Disability Discrimination Act
• Works within public Highways
• Scaffolding / towers
• Minor works with asbestos - note you are not expected to undertake any large scale, significant or asbestos specific works as part of this contract, only non-licensed works that are small/minor in nature where asbestos may be disturbed by virtue of items being fixed to, near to, require minor sealing or repair, decorative finishes or similar, where agreed with the appropriate Council. This work may entail NNLW.
• Any other work as instructed by the CA
Work excluded:
• Boiler plant (installation, servicing and maintenance)
• Gas services
• Kitchen equipment (servicing & maintenance)
• Fan convector heaters (servicing & maintenance)
• Fire alarms (servicing & maintenance)
• Emergency lights ( servicing & maintenance)
• Emergency generators (routine maintenance)
• Stage lighting (periodic testing)
• Pottery kilns (servicing & maintenance)
• Lifts and hoists(installation, servicing& maintenance)
• Intruder alarms (installation and maintenance)
• CCTV systems (installation and maintenance)
• Sewage pumps (installation, servicing and maintenance)
• Portable appliance testing
• Periodic inspection and testing of electrical installation in buildings
• Swimming pools (servicing & maintenance)
• Automated doors, shutters & barriers (routine maintenance)
As this contract is to provide multi service responsive maintenance, the successful supplier must be able to provide all trades to deliver the contract.
It is a mandatory requirement that the successful supplier must be able to respond to call outs 24/7 and to attend site within 2 hrs (RCT) and 1 hr (Merthyr CBC) of receiving the call. Contractors who are unable to meet this requirement will be eliminated.
Commercial tool
Establishes a framework
Total value (estimated)
- £8,000,000 excluding VAT
- £9,600,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 50700000 - Repair and maintenance services of building installations
Contract locations
- UKL - Wales
Lot constraints
Description of how multiple lots may be awarded:
The Council is procuring a standard Framework Agreement and will be structured to include the following Lots as set out in the table below. Providers can tender for all lots.
Lot Area Number awarded on Framework
1 RCT East 1 Awarded, 2 Reserves
2 RCT West 1 Awarded, 2 Reserves
3 Merthyr Tydfil 1 Awarded, 2 Reserves
A provider will not be awarded a position as main contractor on both lots 1 and 2. After, evaluation and should it be the case that a provider has scored highest points for both lots then the Council shall proceed with the following process:
• Award the lot that the contractor scores highest against, or
• Award the lot that the contractor has offered the most commercially advantageous terms for.
• If the above cannot differentiate then the Council shall ask the contractor for their preference.
• Appoint the contractor as reserve to the non-awarded lot.
For the avoidance of doubt a contractor may be awarded a place as main contractor on Lot 3 and Lot 1 or 2
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. RCT East
Description
Reactive Maintenance services to establishments located within the Aberdare & Pontypridd Areas as per - Appendix 1 - Establishment List
Lot value (estimated)
- £3,600,000 excluding VAT
- £4,320,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 February 2026 to 31 January 2029
- Possible extension to 31 January 2030
- 4 years
Description of possible extension:
Option to extend for a further 12 months
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. RCT West
Description
Reactive Maintenance services to establishments located within the Rhondda & Llantrisant Areas as per - Appendix 1 - Establishment List
Lot value (estimated)
- £3,200,000 excluding VAT
- £3,840,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 February 2026 to 31 January 2029
- Possible extension to 31 December 2030
- 4 years, 11 months
Description of possible extension:
Option to extend for a further 12 months
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. Merthyr CBC
Description
Reactive Maintenance services to establishments located within the boundaries of Merthyr CBC as per - Appendix 2- Establishment List
Lot value (estimated)
- £1,200,000 excluding VAT
- £1,440,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 February 2026 to 31 January 2029
- Possible extension to 31 January 2030
- 4 years
Description of possible extension:
Option to extend for a further 12 months
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
9
Maximum percentage fee charged to suppliers
0%
Framework operation description
As set out in the procurement documents.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. RCT East
Lot 2. RCT West
Lot 3. Merthyr CBC
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
6 October 2025, 12:00pm
Tender submission deadline
15 October 2025, 12:00pm
Submission address and any special instructions
https://etenderwales.bravosolution.co.uk
ITT reference 118721
or copy and paste into browser:
https://etenderwales.bravosolution.co.uk/go/6394620101994D876C3D
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 December 2025
Recurring procurement
Publication date of next tender notice (estimated): 15 September 2029
Award criteria
Lot 1. RCT East
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality |
Quality | 55.00% |
| Price | Price |
Price | 35.00% |
| Social Value | Social Value |
Quality | 10.00% |
Lot 2. RCT West
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality |
Quality | 55.00% |
| Price | Price |
Price | 35.00% |
| Social Value | Social Value |
Quality | 10.00% |
Lot 3. Merthyr CBC
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality |
Quality | 55.00% |
| Price | Price |
Price | 35.00% |
| Social Value | Social Value |
Quality | 10.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authorities
Rhondda Cynon Taf CBC
- Public Procurement Organisation Number: PDXZ-9391-VHZQ
2 Llys Cadwyn
Pontypridd
CF37 4TH
United Kingdom
Region: UKL15 - Central Valleys
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Merthyr Tydfil County Borough Council
- Public Procurement Organisation Number: PPMD-1137-QDJJ
Civic Centre
Merthyr Tydfil
CF47 8AN
United Kingdom
Telephone: +441443281182
Email: procurement@merthyr.gov.uk
Region: UKL15 - Central Valleys
Organisation type: Public authority - central government
Devolved regulations that apply: Wales