Scope
Description
The London Borough of Hillingdon (Hillingdon) has introduced a charge for garden waste policy that came into effect on the 7th of July 2025 from which residents are issued with three (3) tags to put on their green waste bags and the resident can request an additional three (3) tags if needed. As of the 20th of August 2025, a total of 21,679 households has signed up to the garden waste service with 81,642 tags being delivered.
The purpose of the contract is to secure the supply of zip tags in accordance with the councils' requirements for garden waste collections and delivered within agreed timescales and quantities. Hillingdon council will request an initial batch to be delivered at the start of the year in accordance with its forecasts with a potential order being placed within the year should it be required.
Contract duration: The Contract will be for a term of 2 (two) years extendable at Hillingdon's sole option for a period of 1 (one) year, and the extendable to a further 1 (one) year giving a total of 4 (four) years.
Estimated contract start date: 05/12/2025
Preliminary Market Engagement
The Council did not conduct preliminary market engagement for this Contract.
The Council notes that final approval of the specification required a longer period than originally anticipated, which in turn reduced the timeframe available to initiate the procurement. In view of the time-sensitive nature of the requirement, and in order to ensure continuity of supply and adherence to operational deadlines, the Council determined that it was not practicable to undertake preliminary market engagement and that it was necessary to proceed directly to tender.
All tender documents will be made available via the tender portal: https://supplierlive.proactisp2p.com
Total value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 5 December 2025 to 4 December 2027
- Possible extension to 4 December 2029
- 4 years
Description of possible extension:
The Contract will be for a term of 2 (two) years extendable at Hillingdon's sole option for a period of 1 (one) year, and the extendable to a further 1 (one) year giving a total of 4 (four) years (the Term).
Options
The right to additional purchases while the contract is valid.
The Contract will be for a term of 2 (two) years extendable at Hillingdon's sole option for a period of 1 (one) year, and the extendable to a further 1 (one) year giving a total of 4 (four) years (the Term).
Main procurement category
Goods
CPV classifications
- 35121600 - Tags
Contract locations
- UKI - London
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
6 October 2025, 11:59pm
Tender submission deadline
13 October 2025, 5:00pm
Submission address and any special instructions
All tender documents will be made available via the tender portal: https://supplierlive.proactisp2p.com (the Portal).
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
21 November 2025
Recurring procurement
Publication date of next tender notice (estimated): 8 September 2027
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 50% |
| Price | Price | 50% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
London Borough of Hillingdon
- Public Procurement Organisation Number: PHZZ-4724-NYPH
Civic Centre
Uxbridge
UB8 2QU
United Kingdom
Contact name: jgasparette@hillingdon.gov.uk
Email: procurement@hillingdon.gov.uk
Website: https://www.hillingdon.gov.uk/
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government