Scope
Reference
ACE01.62
Description
The contract will be for the provision of supply agency services for all schools belonging to the Trust. The Trust is looking to appoint the three highest scoring Providers who will become part of the Trust's preferred Provider List. This will enable each school to select any Provider from the list in order to book suitable cover for the role(s) required. The Trust will not guarantee any level of supply for each individual Provider on the list and the schools will have the freedom to select whichever Provider they choose to use from this preferred Providers list. It is the Trust's expectation that the Provider shall be responsible for the operation of the supply agency function including: a. Availability of agency workers that have the required levels of competence and experience to cover the booking requests. b. Best Value for money. c. Comprehensive management information and reporting. d. High levels of school satisfaction. e. Consistently high-performance levels which meet or exceed KPI requirements. f. Consolidated invoicing weekly/ monthly as required. g. Expert advice on any legislative requirements related to Agency Workers. The provision of supply agency services is to be delivered at all 20 schools under the Trust.
Lot LOT-0001. Lot 1 Somerset
Description
Lot 1 Somerset - List of Schools in the tender documents The proposed contract will be for the provision of supply agency services for all schools belonging to the Trust. The Trust is looking to appoint the three highest scoring Providers who will become part of the Trust's preferred Provider List. This will enable each school to select any Provider from the list in order to book suitable cover for the role(s) required. The Trust will not guarantee any level of supply for each individual Provider on the list and the schools will have the freedom to select whichever Provider they choose to use from this preferred Providers list. It is the Trust's expectation that the Provider shall be responsible for the operation of the supply agency function including: a. Availability of agency workers that have the required levels of competence and experience to cover the booking requests. b. Best Value for money. c. Comprehensive management information and reporting. d. High levels of school satisfaction. e. Consistently high-performance levels which meet or exceed KPI requirements. f. Consolidated invoicing weekly/ monthly as required. g. Expert advice on any legislative requirements related to Agency Workers. The contract start date will be the 1st September 2025 and is to be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1). The provision of supply agency services is to be delivered at all 20 schools under the Trust. Please see tender documents for site information.
Lot LOT-0002. Lot 2 Devon & Torbay
Description
Lot 2 Devon & Torbay - List of schools in the tender documents The proposed contract will be for the provision of supply agency services for all schools belonging to the Trust. The Trust is looking to appoint the three highest scoring Providers who will become part of the Trust's preferred Provider List. This will enable each school to select any Provider from the list in order to book suitable cover for the role(s) required. The Trust will not guarantee any level of supply for each individual Provider on the list and the schools will have the freedom to select whichever Provider they choose to use from this preferred Providers list. It is the Trust's expectation that the Provider shall be responsible for the operation of the supply agency function including: a. Availability of agency workers that have the required levels of competence and experience to cover the booking requests. b. Best Value for money. c. Comprehensive management information and reporting. d. High levels of school satisfaction. e. Consistently high-performance levels which meet or exceed KPI requirements. f. Consolidated invoicing weekly/ monthly as required. g. Expert advice on any legislative requirements related to Agency Workers. The contract start date will be the 1st September 2025 and is to be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1). The provision of supply agency services is to be delivered at all 20 schools under the Trust. Please see tender documents for site information.
Contract 1. Provision of Supply Agency Services
Lots
Lot LOT-0001. Lot 1 Somerset
Suppliers (3)
Contract value
- £750,000 excluding VAT
- £900,000 including VAT
Above the relevant threshold
Award decision date
2 September 2025
Date assessment summaries were sent to tenderers
12 September 2025
Standstill period
- End: 24 September 2025
- 8 working days
Earliest date the contract will be signed
30 September 2025
Contract dates (estimated)
- 3 November 2025 to 2 November 2028
- Possible extension to 2 November 2030
- 5 years
Description of possible extension:
Possible extension of two (2) further years, in 12-month intervals (3 +1+1)
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
To enable new schools who have joined the Trust to be included in the contract.
CPV classifications
- 79620000 - Supply services of personnel including temporary staff
Contract locations
- UKK2 - Dorset and Somerset
Contract 2. Lot 2 Devon & Torbay
Lots
Lot LOT-0002. Lot 2 Devon & Torbay
Suppliers (3)
Contract value
- £750,000 excluding VAT
- £900,000 including VAT
Above the relevant threshold
Award decision date
2 September 2025
Date assessment summaries were sent to tenderers
12 September 2025
Standstill period
- End: 24 September 2025
- 8 working days
Earliest date the contract will be signed
30 September 2025
Contract dates (estimated)
- 3 November 2025 to 2 November 2028
- Possible extension to 2 November 2030
- 5 years
Description of possible extension:
Possible extension of two (2) further years, in 12-month intervals (3 +1+1)
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
To enable new schools who have joined the Trust to be included in the contract.
CPV classifications
- 79620000 - Supply services of personnel including temporary staff
Contract locations
- UKK4 - Devon
Information about tenders
Lot LOT-0001. Lot 1 Somerset
- 5 tenders received
- 5 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 3 suppliers awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Lot LOT-0002. Lot 2 Devon & Torbay
- 5 tenders received
- 5 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 3 suppliers awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Lots that will not be awarded
Lot LOT-0003. Lot 3 All Schools
Description
Lot 3 All Schools in the Trust The proposed contract will be for the provision of supply agency services for all schools belonging to the Trust. The Trust is looking to appoint the three highest scoring Providers who will become part of the Trust's preferred Provider List. This will enable each school to select any Provider from the list in order to book suitable cover for the role(s) required. The Trust will not guarantee any level of supply for each individual Provider on the list and the schools will have the freedom to select whichever Provider they choose to use from this preferred Providers list. It is the Trust's expectation that the Provider shall be responsible for the operation of the supply agency function including: a. Availability of agency workers that have the required levels of competence and experience to cover the booking requests. b. Best Value for money. c. Comprehensive management information and reporting. d. High levels of school satisfaction. e. Consistently high-performance levels which meet or exceed KPI requirements. f. Consolidated invoicing weekly/ monthly as required. g. Expert advice on any legislative requirements related to Agency Workers. The contract start date will be the 1st September 2025 and is to be for a period of three (3) years with the possible extension of two (2) further years, in 12-month intervals (3 +1+1). The provision of supply agency services is to be delivered at all 20 schools under the Trust. Please see tender documents for site information. Contract Value - GBP 1,500,000 GBP 1,800,000 incl VAT
CPV classifications
- 79620000 - Supply services of personnel including temporary staff
Date of decision not to award
2 September 2025
Procedure
Procedure type
Open procedure
Suppliers
EDUCATED RECRUITMENT LIMITED
- Companies House: 08567845
- Public Procurement Organisation Number: PCDW-1712-VQVJ
110 Queen Street
Newton Abbot
TQ12 2EU
United Kingdom
Region: UKK43 - Devon CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Lot 2 Devon & Torbay
EVEREST RECRUITMENT AND SERVICES LTD
- Companies House: 12983360
- Public Procurement Organisation Number: PDPT-9425-PJWT
Highfield House , 185 Chorley New Road
Bolton
BL1 4QZ
United Kingdom
Email: info@evereuser.co.uk
Website: http://www.evereuser.co.uk
Region: UKD36 - Greater Manchester North West
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Provision of Supply Agency Services
REED SPECIALIST RECRUITMENT LIMITED
- Companies House: 06903140
- Public Procurement Organisation Number: PJRD-3246-VDJL
Academy Court
London
WC2A 1DT
United Kingdom
Email: bid.team@reed.com
Website: http://www.reed.com
Region: UKI31 - Camden and City of London
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Lot 2 Devon & Torbay
SOMERSET EDUCATION ALLIANCE LTD
- Companies House: 14006182
- Public Procurement Organisation Number: PPYQ-9595-LTLP
10 Crockwells Road
Exeter
EX6 8DQ
United Kingdom
Region: UKK43 - Devon CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Provision of Supply Agency Services
TEACHING PERSONNEL LIMITED
- Companies House: 03225158
- Public Procurement Organisation Number: PQMM-4759-HMPG
Wallace House
Welwyn Garden City
AL7 1TW
United Kingdom
Region: UKH23 - Hertfordshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Provision of Supply Agency Services
Contract 2. Lot 2 Devon & Torbay
Contracting authority
THE ACADEMIES FOR CHARACTER AND EXCELLENCE
- Companies House: 10098444
- Public Procurement Organisation Number: PYNM-4868-XBBN
Totnes St Johns C Of E Primary School
Totnes
TQ9 5TZ
United Kingdom
Email: sam.ward@acexcellence.co.uk
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government