Section one: Contracting authority
one.1) Name and addresses
Academies for Character & Excellence: ACE (Secondary Acct: PHP Law)
Pathfields
Totnes
TQ9 5TZ
Contact
Sam Ward
Telephone
+44 7599520336
Country
United Kingdom
NUTS code
UKK4 - Devon
Internet address(es)
Main address
https://www.acexcellence.co.uk
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43240
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Academies for Character & Excellence - Provision of Fire & Security Servicing & Maintenance
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
The Contractor will be responsible for delivering the following Fire and Security Servicing to the Trust: which includes the following:
a. Fire Alarms
b. Fire Extinguishers & Hoses
c. Emergency Lighting
d. Access Control
e. CCTV
f. Intruder Alarms
g. Disabled Refuge
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £400,000
two.2) Description
two.2.1) Title
Somerset
Lot No
1
two.2.2) Additional CPV code(s)
- 31625100 - Fire-detection systems
- 31625200 - Fire-alarm systems
- 35100000 - Emergency and security equipment
- 35121000 - Security equipment
- 35125300 - Security cameras
two.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
Main site or place of performance
Somerset Schools
two.2.4) Description of the procurement
The Contractor will be responsible for delivering the following Fire and Security Servicing to the Trust: which includes the following:
a. Fire Alarms
b. Fire Extinguishers & Hoses
c. Emergency Lighting
d. Access Control
e. CCTV
f. Intruder Alarms
g. Disabled Refuge
Remedial Works (included in contract but the Trust reserve the right to award such works to other Contractors and therefore these works
are not guaranteed).
With a view to achieving a smooth and effective service for pupils and staff, the Successful Contractor shall ensure that they:
a. Have the technical and relevant experience to deliver the Fire and Security Servicing provision to the Trust, whilst demonstrating value
for money.
b. Appoint a competent person to take managerial control.
c. Maintain a safe and healthy environment on school premises concerning the delivery of the Fire and Security Servicing.
d. Develop a robust scheme for managing, controlling and/or preventing the risk of fire on school premises, ensuring all works are carried
out for all sites by a competent person.
e. Implement a system of checks to ensure the effectiveness of the controls and other activities.
f. Ensure all fire systems are maintained in accordance with current guidelines and all maintenance and other such work be undertaken by
suitably competent persons.
g. Demonstrate the ability to deliver the services required in a flexible manner, as to cause minimum disruption to pupils, staff and the
day-to-day operations of the school.
h. Adhere to all legal and statutory regulations and guidance to ensure compliance and ensure the delivery of services is at the desired level
to meet requirements.
i. Establish effective management and operational level communication systems at all levels regarding the service with the Trust.
j. Actively manage the resulting contract including contract review meetings, overall performance of the contract, and management of Key
Performance Indicator (KPI) and Service Level Agreement (SLA).
k. Hold records of all relevant activity, retained for a minimum of 5 years.
l. Be responsible for all legal, and health and safety requirements in delivering the services.
Schools in Lot 1:
Ashill Community Primary School
Buckland St Mary Church of England Primary School
Castle Cary Community Primary School
Hatch Beauchamp Church of England Primary School
Holy Trinity Church of England Primary School
Stockland Church of England Primary Academy
The Hayloft
Winsham Primary School
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
To add additional schools that join the Trust
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Devon & Torbay
Lot No
2
two.2.2) Additional CPV code(s)
- 31625100 - Fire-detection systems
- 31625200 - Fire-alarm systems
- 35100000 - Emergency and security equipment
- 35121000 - Security equipment
- 35125300 - Security cameras
two.2.3) Place of performance
NUTS codes
- UKK43 - Devon CC
Main site or place of performance
Devon Schools
two.2.4) Description of the procurement
The Contractor will be responsible for delivering the following Fire and Security Servicing to the Trust: which includes the following:
a. Fire Alarms
b. Fire Extinguishers & Hoses
c. Emergency Lighting
d. Access Control
e. CCTV
f. Intruder Alarms
g. Disabled Refuge
Remedial Works (included in contract but the Trust reserve the right to award such works to other Contractors and therefore these works
are not guaranteed).
With a view to achieving a smooth and effective service for pupils and staff, the Successful Contractor shall ensure that they:
a. Have the technical and relevant experience to deliver the Fire and Security Servicing provision to the Trust, whilst demonstrating value
for money.
b. Appoint a competent person to take managerial control.
c. Maintain a safe and healthy environment on school premises concerning the delivery of the Fire and Security Servicing.
d. Develop a robust scheme for managing, controlling and/or preventing the risk of fire on school premises, ensuring all works are carried
out for all sites by a competent person.
e. Implement a system of checks to ensure the effectiveness of the controls and other activities.
f. Ensure all fire systems are maintained in accordance with current guidelines and all maintenance and other such work be undertaken by
suitably competent persons.
g. Demonstrate the ability to deliver the services required in a flexible manner, as to cause minimum disruption to pupils, staff and the
day-to-day operations of the school.
h. Adhere to all legal and statutory regulations and guidance to ensure compliance and ensure the delivery of services is at the desired level
to meet requirements.
i. Establish effective management and operational level communication systems at all levels regarding the service with the Trust.
j. Actively manage the resulting contract including contract review meetings, overall performance of the contract, and management of Key
Performance Indicator (KPI) and Service Level Agreement (SLA).
k. Hold records of all relevant activity, retained for a minimum of 5 years.
l. Be responsible for all legal, and health and safety requirements in delivering the services.
Schools in Lot 2:
Berry Pomeroy Parochial CofE Primary School
Brixham Church of England Primary School
Collaton St Mary Church of England Primary School
Galmpton Church of England Primary School
Newtown Primary School
Shaldon Primary School
St Gabriel's CofE Primary School
Torre Church of England Academy
St John's Church of England Primary School
Trinity CofE Primary and Nursery School
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
To add additional schools that join the Trust
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
All Schools
Lot No
3
two.2.2) Additional CPV code(s)
- 31625100 - Fire-detection systems
- 31625200 - Fire-alarm systems
- 35100000 - Emergency and security equipment
- 35121000 - Security equipment
- 35125300 - Security cameras
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
Main site or place of performance
All Schools
two.2.4) Description of the procurement
The Contractor will be responsible for delivering the following Fire and Security Servicing to the Trust: which includes the following:
a. Fire Alarms
b. Fire Extinguishers & Hoses
c. Emergency Lighting
d. Access Control
e. CCTV
f. Intruder Alarms
g. Disabled Refuge
Remedial Works (included in contract but the Trust reserve the right to award such works to other Contractors and therefore these works
are not guaranteed).
With a view to achieving a smooth and effective service for pupils and staff, the Successful Contractor shall ensure that they:
a. Have the technical and relevant experience to deliver the Fire and Security Servicing provision to the Trust, whilst demonstrating value
for money.
b. Appoint a competent person to take managerial control.
c. Maintain a safe and healthy environment on school premises concerning the delivery of the Fire and Security Servicing.
d. Develop a robust scheme for managing, controlling and/or preventing the risk of fire on school premises, ensuring all works are carried
out for all sites by a competent person.
e. Implement a system of checks to ensure the effectiveness of the controls and other activities.
f. Ensure all fire systems are maintained in accordance with current guidelines and all maintenance and other such work be undertaken by
suitably competent persons.
g. Demonstrate the ability to deliver the services required in a flexible manner, as to cause minimum disruption to pupils, staff and the
day-to-day operations of the school.
h. Adhere to all legal and statutory regulations and guidance to ensure compliance and ensure the delivery of services is at the desired level
to meet requirements.
i. Establish effective management and operational level communication systems at all levels regarding the service with the Trust.
j. Actively manage the resulting contract including contract review meetings, overall performance of the contract, and management of Key
Performance Indicator (KPI) and Service Level Agreement (SLA).
k. Hold records of all relevant activity, retained for a minimum of 5 years.
l. Be responsible for all legal, and health and safety requirements in delivering the services.
Schools in Lot 3:
Ashill Community Primary School
Buckland St Mary Church of England Primary School
Castle Cary Community Primary School
Hatch Beauchamp Church of England Primary School
Holy Trinity Church of England Primary School
Stockland Church of England Primary Academy
The Hayloft
Winsham Primary School
Berry Pomeroy Parochial CofE Primary School
Brixham Church of England Primary School
Collaton St Mary Church of England Primary School
Galmpton Church of England Primary School
Newtown Primary School
Shaldon Primary School
St Gabriel's CofE Primary School
Torre Church of England Academy
St John's Church of England Primary School
Trinity CofE Primary and Nursery School
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
To add schools who join the Trust
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-006908
Section five. Award of contract
Lot No
2
Title
Devon & Torbay
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
1
Title
Somerset
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
3
Title
All Schools
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2025
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 10
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Severnside Security Ltd
1 Ambrose House, Meteor Court
Gloucester
GL4 3GG
Telephone
+44 7780293085
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £400,000
Section six. Complementary information
six.3) Additional information
(MT Ref:235222)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
Academies for Excellence & Character Multi Academy Trust School Catering Services Provision
Pathfields, Totnes,
South Devon
TQ9 5TZ
Country
United Kingdom
Internet address
https://www.acexcellence.co.uk
six.4.4) Service from which information about the review procedure may be obtained
Academies for Excellence & Character Multi Academy Trust School Catering Services Provision
Pathfields, Totnes,
South Devon
TQ9 5TZ
Country
United Kingdom