Scope
Description
The British Antarctic Survey has a Mobile Crane at the rear that has been on site for over 20 years and coming to the end of its service life and we are looking to replace this machine during the 2025-2026 financial year. The Tracked Crane is used around Rothera Station in the Antarctic and will never travel more than a 2km radius to support general lifting operations around station such as relocation of general cargo on the rear deck, launch a recover small boats for boating operations and used as a MEWP (with attached personnel basket) for antenna maintenance around station. This machine will not be deployed outside of Rothera station local area, Export to Antarctica outside of EU emissions regulations.
Total value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 10 November 2025 to 9 November 2027
- Possible extension to 9 November 2028
- 3 years
Description of possible extension:
The contracting authority may extend the contract for an additional 1 calendar year.
Main procurement category
Goods
CPV classifications
- 42414000 - Cranes, mobile lifting frames and works trucks fitted with a crane
Contract locations
- UKH12 - Cambridgeshire CC
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
28 September 2025, 4:00pm
Tender submission deadline
12 October 2025, 4:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
7 November 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical/Quality | 75% of the total weighted score. |
Quality | 75.00% |
| Price | 15% of the total weighted score. |
Price | 15.00% |
| Social Value | 10% of the total weighted score. |
Quality | 10.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
This procurement has not been subject to a preliminary market engagement exercise. UKRI is familiar with the market and products available, and has sufficient knowledge to proceed with the tender process.
Contracting authority
UK Research & Innovation (UKRI)
- Public Procurement Organisation Number: PDQJ-7126-JDHG
Polaris House
Swindon, Wiltshire
SN2 1FL
United Kingdom
Contact name: Procurement
Telephone: +4401793442000
Email: nercprocurement@ukri.org
Website: https://www.ukri.org/
Region: UKK14 - Swindon
Organisation type: Public authority - central government