Scope
Reference
P.454
Description
BHC is seeking expressions of interest from contractors who are interested in tendering for the Category A (Cat A) and Category B (Cat B) fit out works of Floors 6, 5 and part Floor 4, within the 16 storey grade A office development known as City Quays 3. The approximate combined floor area of the fit out works is in the region of 34,500 sq.ft. In conjunction with the typical grade A office fit out works, further works are required to install new internal staircases linking Floors 4 - 5 and 5 - 6. This will require a structural cut-out in the existing floor slabs.
Further information regarding this opportunity is also available within the pre-qualification documents available at the weblink provided in this notice
Total value (estimated)
- £6,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 5 January 2026 to 4 May 2026
- 4 months
Main procurement category
Works
CPV classifications
- 45210000 - Building construction work
- 45310000 - Electrical installation work
- 45330000 - Plumbing and sanitary works
- 45350000 - Mechanical installations
- 45400000 - Building completion work
Contract locations
- UKN06 - Belfast
Participation
Legal and financial capacity conditions of participation
Conditions of Participation are as stated in the Pre-Qualification Questionnaire.
Technical ability conditions of participation
Conditions of Participation are as stated in the Pre-Qualification Questionnaire.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
5 October 2025, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
13 October 2025, 12:00pm
Submission address and any special instructions
Requests to participate (i.e. completed Pre-Qualification Questionnaires) must be submitted by email to tendersfc@belfast-harbour.co.uk in accordance with the instructions specified in the Pre-Qualification Questionnaire.
The pre-qualification documents are available for unrestricted and full direct access, free of charge at https://www.belfast-harbour.co.uk/corporate/tenders.
Applicants who wish to participate in this tender process will be required to provide their contact details before downloading the pre-qualification documents. Applicants who fail to provide their details to BHC or register in this manner will not receive any clarifications or updated information provided by BHC during the tender process.
Applicants are advised not to include marketing information, brochures or links to other documents within their Pre-Qualification Questionnaire responses.
Emails which contain suspicious contents or links to third party servers or websites may be quarantined or rejected by the BHC email filtering systems.
It is the Applicant's responsibility to ensure that a delivery receipt is received for Pre-Qualification Questionnaire submissions.
BHC does not accept any responsibility for the premature opening or mishandling of PQQ documents that are not submitted in accordance with these instructions.
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Suppliers to be invited to tender
Maximum 6 suppliers
Selection criteria:
Subject to a sufficient number of compliant responses being received, BHC intends (according to the process described in the Pre-Qualification Questionnaire) to invite a maximum of the top 6 (six) ranked compliant Applicants to the invitation to tender stage of the process, provided that BHC, acting at its discretion, reserves the right to invite less than 6 (six) Applicants to tender.
Where there is a tie for 6th (sixth) place, all Applicants in 6th (sixth) place will be invited to tender. For the purposes of this exercise, a tie for 6th (sixth) place is deemed to occur where two or more Applicants have identical scores.
Award decision date (estimated)
8 December 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Tender Price | Price |
Price | 100% |
Other information
Payment terms
Refer to draft Conditions of Contract.
Contract value is estimated to be £5.5 million (ex VAT). The Total value stated above therefore represents BHC's best estimate of the total potential cost of the contract.
Applicants should note that:
• BHC reserves the right to require bonds, deposits, guarantees or other forms of security to ensure proper contractual performance. The financial capacity conditions of participation for this tender process (as set out in the Pre-Qualification Questionnaire) also set out specific requirements in this regard.
• Subject to the status and involvement of the parties, BHC may require the parties to commit to joint and several liability in respect of the contract. Alternatively, BHC may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into any contract.
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
It is anticipated that the tender process will proceed through the following stages:
1. Tender Notice published and pre-qualification documentation made available.
2. Pre-Qualification submissions evaluated and shortlist of Applicants selected.
3. Invitation to tender and associated documents issued to shortlisted Applicants.
4. Tender submissions evaluated.
5. Optional BAFO/value engineering stage.
6. BAFO submissions (if requested) evaluated.
7. Issue assessment summaries and publish contract award notice
8. Standstill period
9. Contract award finalised
BHC reserves the right at any time to:
• Reject any or all responses and to cancel or withdraw from this tender process at any time;
• Award a contract without prior notice;
• Change the basis of, the procedures and timescales set out or referred to within the tender documents;
• Require a bidder to clarify any submissions in writing and/or to provide additional information.
The costs of responding to this notice and participation in this process will be borne by each bidder. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties.
If at any time during the tender process or post award it comes to the attention of BHC (by whatever means) that a supplier has become 'excluded' or 'excludable' (as defined by section 57 of the Procurement Act 2023) BHC, after complying with its obligations under the Procurement Act 2023, reserves the right to exclude that supplier from the procurement process or terminate any contract awarded to that supplier.
Applicants are advised that BHC has appointed certain independent professional services firms to act on its behalf in relation to this procurement process, as named in the Pre-Qualification Questionnaire. Given these parties' prior involvement in the preparation for and/or during the procurement process, none of these parties may be part of an Applicant's team or advisors in relation to this procurement process. Applicants must not contact these parties, directly or indirectly, with a view to obtaining information in relation to this procurement process.
All requests for clarification must be submitted strictly in accordance with the clarification procedure set out in this document
Documents
Associated tender documents
https://www.belfast-harbour.co.uk/corporate/tenders
List of associated tender documents is provided in the Pre-Qualification Questionnaire, which is available at https://www.belfast-harbour.co.uk/corporate/tenders
Contracting authority
Belfast Harbour
- Public Procurement Organisation Number: PGGW-7911-WZGZ
Harbour Office, Corporation Square
Belfast
BT1 3AL
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Northern Ireland