- Scope of the procurement
- Lot 1. Insurance for Property, Liability & related Business Interruption risks as required by Queens Cross Housing Association
- Lot 2. Insurance and related services associated with Terrorism and/or Political Violence (Pool-Re) as required by Queens Cross Housing Association
- Lot 5. Insurance and related services associated with Professional Indemnity Risks as required by Queens Cross Housing Association
- Lot 4. Insurance and related services associated with Cyber Risk required by Queens Cross Housing Association
- Lot 6. Insurance and related services associated with Directors and Officers Liability, and Entity as required by Queens Cross Housing Association
- Lot 7. Insurance and related services associated with Crime Risks as required by Queens Cross Housing Association
- Lot 8. Insurance and related services associated with Motor Fleet as required by Queens Cross Housing Association
- Lot 9. Insurance and related services associated with Engineering as required by Queens Cross Housing Association
- Lot 3. Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) as required by Queens Cross Housing Association
Section one: Contracting authority
one.1) Name and addresses
Queens Cross Housing Association Ltd
45 Firhill Road
Glasgow
G20 7BE
Contact
Nathan Hoskins
Nathan.hoskins@gibbslaidler.co.uk
Telephone
+44 1959562242
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gibbslaidler.co.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30717
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Insurance and Related Services 2026 for Queens Cross Housing Queens Cross Housing Association Ltd
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Contract is for the provision of general insurance and related services, including
claims handling, loss control services and general
programme maintenance and advice as required by Queens Cross Housing Association
commencing 1st April 2026.
two.1.5) Estimated total value
Value excluding VAT: £3,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Insurance for Property, Liability & related Business Interruption risks as required by Queens Cross Housing Association
Lot No
1
two.2.2) Additional CPV code(s)
- 66515200 - Property insurance services
- 66518100 - Insurance brokerage services
- 66000000 - Financial and insurance services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for property, legal liabilities and other general insurances as
required by Queens Cross Housing Association for a period of three years
commencing 01.04.2026, with the option to extend by up to a further two years
at Queens Cross Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will be for an initial three year period with the option to extend for
a further two years at Queens Cross Housing Association's sole discretion. Renewal will be sought at the end of the three or five year period.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A Summary of Queens Cross Housing Association's current insurances will be made available along
with the Invitation to Tender. Bidders are required to submit
the appropriate SPD, completed in full in order to be considered for Stage 2 of
the procurement
two.2) Description
two.2.1) Title
Insurance and related services associated with Terrorism and/or Political Violence (Pool-Re) as required by Queens Cross Housing Association
Lot No
2
two.2.2) Additional CPV code(s)
- 66515200 - Property insurance services
- 66000000 - Financial and insurance services
- 66518100 - Insurance brokerage services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for motor fleet insurance as
required by Queens Cross Housing Association for a period of three years
commencing 01.04.2026, with the option to extend by up to a further two years
at Queens Cross Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will be for an initial three year period with the option to extend for
a further two years at Queens Cross Housing Association's sole discretion. Renewal will be sought at the end of the three or five year period.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A Summary of Queens Cross Housing Association's current insurances will be made available along
with the Invitation to Tender. Bidders are required to submit
the appropriate SPD, completed in full in order to be considered for Stage 2 of
the procurement
two.2) Description
two.2.1) Title
Insurance and related services associated with Professional Indemnity Risks as required by Queens Cross Housing Association
Lot No
5
two.2.2) Additional CPV code(s)
- 66518100 - Insurance brokerage services
- 66516400 - General liability insurance services
- 66516000 - Liability insurance services
- 66515410 - Financial loss insurance services
- 66515411 - Pecuniary loss insurance services
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for motor fleet insurance as
required by Queens Cross Housing Association for a period of three years
commencing 01.04.2026, with the option to extend by up to a further two years
at Queens Cross Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will be for an initial three year period with the option to extend for
a further two years at Queens Cross Housing Association's sole discretion. Renewal
will be sought at the end of the three or five year period.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A Summary of Queens Cross Housing Association's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement
two.2) Description
two.2.1) Title
Insurance and related services associated with Cyber Risk required by Queens Cross Housing Association
Lot No
4
two.2.2) Additional CPV code(s)
- 66518100 - Insurance brokerage services
- 66516400 - General liability insurance services
- 66516000 - Liability insurance services
- 66515410 - Financial loss insurance services
- 66515411 - Pecuniary loss insurance services
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for motor fleet insurance as
required by Queens Cross Housing Association for a period of three years
commencing 01.04.2026, with the option to extend by up to a further two years
at Queens Cross Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will be for an initial three year period with the option to extend for
a further two years at Queens Cross Housing Association's sole discretion. Renewal
will be sought at the end of the three or five year period.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A Summary of Queens Cross Housing Association's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement
two.2) Description
two.2.1) Title
Insurance and related services associated with Directors and Officers Liability, and Entity as required by Queens Cross Housing Association
Lot No
6
two.2.2) Additional CPV code(s)
- 66518100 - Insurance brokerage services
- 66516400 - General liability insurance services
- 66516000 - Liability insurance services
- 66515410 - Financial loss insurance services
- 66515411 - Pecuniary loss insurance services
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for motor fleet insurance as
required by Queens Cross Housing Association for a period of three years
commencing 01.04.2026, with the option to extend by up to a further two years
at Queens Cross Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will be for an initial three year period with the option to extend for
a further two years at Queens Cross Housing Association's sole discretion. Renewal
will be sought at the end of the three or five year period.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A Summary of Queens Cross Housing Association's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement
two.2) Description
two.2.1) Title
Insurance and related services associated with Crime Risks as required by Queens Cross Housing Association
Lot No
7
two.2.2) Additional CPV code(s)
- 66518100 - Insurance brokerage services
- 66516400 - General liability insurance services
- 66516000 - Liability insurance services
- 66515410 - Financial loss insurance services
- 66515411 - Pecuniary loss insurance services
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for motor fleet insurance as
required by Queens Cross Housing Association for a period of three years
commencing 01.04.2026, with the option to extend by up to a further two years
at Queens Cross Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will be for an initial three year period with the option to extend for
a further two years at Queens Cross Housing Association's sole discretion. Renewal
will be sought at the end of the three or five year period
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A Summary of Queens Cross Housing Association's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement
two.2) Description
two.2.1) Title
Insurance and related services associated with Motor Fleet as required by Queens Cross Housing Association
Lot No
8
two.2.2) Additional CPV code(s)
- 66518100 - Insurance brokerage services
- 66516400 - General liability insurance services
- 66516000 - Liability insurance services
- 66515410 - Financial loss insurance services
- 66515411 - Pecuniary loss insurance services
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for motor fleet insurance as
required by Queens Cross Housing Association for a period of three years
commencing 01.04.2026, with the option to extend by up to a further two years
at Queens Cross Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will be for an initial three year period with the option to extend for
a further two years at Queens Cross Housing Association's sole discretion. Renewal
will be sought at the end of the three or five year period.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A Summary of Queens Cross Housing Association's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement
two.2) Description
two.2.1) Title
Insurance and related services associated with Engineering as required by Queens Cross Housing Association
Lot No
9
two.2.2) Additional CPV code(s)
- 66518100 - Insurance brokerage services
- 66516000 - Liability insurance services
- 66516400 - General liability insurance services
- 66515410 - Financial loss insurance services
- 66515411 - Pecuniary loss insurance services
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for motor fleet insurance as
required by Queens Cross Housing Association for a period of three years
commencing 01.04.2026, with the option to extend by up to a further two years
at Queens Cross Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will be for an initial three year period with the option to extend for
a further two years at Queens Cross Housing Association's sole discretion. Renewal
will be sought at the end of the three or five year period.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A Summary of Queens Cross Housing Association's current insurances will be made available along with the Invitation to Tender. Bidders are required to submit the appropriate SPD, completed in full in order to be considered for Stage 2 of the procurement
two.2) Description
two.2.1) Title
Insurance and related services associated with Terrorism and/or Political Violence (Non Pool-Re) as required by Queens Cross Housing Association
Lot No
3
two.2.2) Additional CPV code(s)
- 66518100 - Insurance brokerage services
- 66515200 - Property insurance services
- 66510000 - Insurance services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
The scope of the Contract includes the provision of insurance cover, brokerage
services (where applicable), professional advice, claims management and loss
control services for property, legal liabilities and other general insurances as
required by Queens Cross Housing Association for a period of three years
commencing 01.04.2026, with the option to extend by up to a further two years
at Queens Cross Housing Association's sole discretion. Bids are invited from
suitably qualified and experienced insurance brokers and direct insurers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will be for an initial three year period with the option to extend for
a further two years at Queens Cross Housing Association's sole discretion. Renewal will be sought at the end of the three or five year period.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A Summary of Queens Cross Housing Association Ltd's current insurances will be made available along
with the Invitation to Tender. Bidders are required to submit
the appropriate SPD, completed in full in order to be considered for Stage 2 of
the procurement
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As a minimum, you are required to demonstrate:
1) you are an insurance broker registered with and regulated by the UK Financial
Conduct Authority or an insurer authorised /and or
regulated by the UK Financial Conduct Authority indicating the types of
insurance/service the bidder is authorised to arrange or provide
(See question 4a of SPD)
2) the financial ability and strength to deliver the programme (see question 4b of
SPD)
3) the governance arrangements of the bidding organisation and where part of a
larger Group, the title, positioning and legal status of the
bidding organisation within that Group
4) the ability to provide social landlords with a choice of insurers and/or options
5) a record of successful provision of relevant services to other organisations that
are similar in profile to the contracting authority (see
question 4C1.2 of SPD)
6) a skilled and competent service team, being client relationship management,
technical staff, broking/underwriting expertise, claims
managers and risk managers (see question 4C6 of SPD)
7) your commitment to delivering quality service to Key Housing Association,
including that provided by any third party contractor
employed by you or by the insurers you propose (see question 4C10 of SPD)
8) your ability to demonstrate client satisfaction on at least 3 similar contracts
9) commitment to corporate and individual professional development defined by
the CII or similar professional organisation (see questions
4c&4D of SPD)
three.1.2) Economic and financial standing
Minimum level(s) of standards possibly required
(1) All candidates will be required to provide evidence of relevant insurance limits as
detailed in the SPD
(2) All candidates will be required to provide a statement, covering the 3 previous
financial years including the overall turnover of the
bidder and the turnover in respect of the activities which are of a similar type to the
subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts
from those accounts relating to their business.
(4) all candidates will give a clear description of the bidding company's status within
any larger Group, where appropriate.
(5) Financial ratings of all risk carriers must be provided within Tender response
three.1.3) Technical and professional ability
Minimum level(s) of standards possibly required
1) A statement of the bidder's average annual number of staff and managerial staff
over the previous 3 years in the part of any Group
proposing to deliver the service
(2) Details of the educational and professional qualifications of their managerial
staff; and those of the person(s) who would be responsible
for providing the services specified within this Contract or carrying out the work
under the contract;
(3) An indication of the proportion of the contract which the services provider
intends possibly to subcontract
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Bidders must be either an insurance broker registered with and regulated by the UK
Financial Conduct Authority or an insurer
authorised/and or regulated by the UK Financial Conduct Authority indicating the
types of insurance/service the bidder is authorised to
arrange or provide.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-047834
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 October 2025
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
27 October 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 April 2026
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Between three or five years, from the date of this notice.
six.3) Additional information
Bidders should note that for reasons of confidentiality, full Tender specification and
supporting information will be made available only to
those Bidders that are selected to proceed to the Invitation to Tender Stage. Sufficient
detail is provided within this Contract Notice and
within the SPD to enable the Bidder to decide whether to participate in this process.
NOTE: To register your interest in this notice and obtain any additional information
please visit the Public Contracts Scotland Web Site at
www.publiccontractsscotland.gov.uk
The buyer has indicated that it will accept electronic responses to this notice via the
Postbox facility. A user guide is available at
https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch
the electronic response well in advance of the
closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see:
https://www.gov.scot/policies/public-sector-procurement/community-benefits-in
procurement/
A summary of the expected community benefits has been provided as follows:
Information will be included in the Invitation to Tender at the next stage of the process.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=810116.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:810116)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=810116
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9DA
Telephone
+44 1414298888
Country
United Kingdom