Scope
Reference
ateb/25/007
Description
ateb owns and manages just over 3,000 homes in Pembrokeshire and Carmarthenshire. Our homes include a mix of houses and flats for single people and families as well as Supported and Independent Living accommodation. ateb are looking to contract out two key services for dealing with emergencies related to property and to the support of some of our most vulnerable Customers.
ateb would like to contract out our emergency 'out of hours' telephone service to a contractor with appropriate experience. We expect the contractor to be able to offer a service 365 days a year when our offices are closed, to take calls and then, if necessary, to contact our own plumbers and electricians as well as specialist contractors to carry out any required emergency repairs.
We are also looking to contract out the 24-hour community alarm service which is currently offered to approximately 550 older and disabled tenants. This service operates 24 hours a day 365 days a year and enables customers to get help when they raise the alarm in an emergency. Some services are provided through ateb's Independent Living Team (extra care and sheltered homes) and some are provided to customers dispersed across the association's general needs properties.
We currently offer an out of hours service using our own staff operating a rota service to respond to calls, and existing heating and plumbing engineers, as well as external contractors to carry out emergency repairs. We currently use a contractor for our community alarm scheme for handling emergencies for our older and disabled customers.
The contractor will need to have the relevant software and systems to connect with and receive calls from the current Tunstall systems (and any other provider should the systems be changed during the contract) installed in the Independent Living properties and for the dispersed alarms provision.
We are ideally looking to contract out both services to one contractor.
Total value (estimated)
- £86,010 excluding VAT
- £107,513 including VAT
Below the relevant threshold
Contract dates (estimated)
- 5 January 2026 to 5 January 2031
- Possible extension to 5 January 2033
- 7 years, 1 day
Description of possible extension:
2 years (12 months + 12 months respectively)
Main procurement category
Services
CPV classifications
- 71200000 - Architectural and related services
- 71000000 - Architectural, construction, engineering and inspection services
- 48445000 - Customer Relation Management software package
- 79342000 - Marketing services
- 79340000 - Advertising and marketing services
- 64000000 - Postal and telecommunications services
Contract locations
- UKL14 - South West Wales
Participation
Conditions of participation
As per tender documentation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
10 October 2025, 12:00pm
Tender submission deadline
17 October 2025, 12:00pm
Submission address and any special instructions
https://etenderwales.bravosolution.co.uk
itt_119495
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60.00% |
| Price | Price | 40.00% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
ateb Housing Group Ltd
- Public Procurement Organisation Number: PNQM-9716-DLGQ
Meyler House
Haverfordwest
SA61 1QP
United Kingdom
Email: procurement@atebgroup.co.uk
Website: https://www.atebgroup.co.uk/
Region: UKL14 - South West Wales
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Wales