Scope
Description
Procurement Scope:
This notice seeks expressions of interest for establishing a framework agreement to cover Yorkshire Water's (YWS) requirements of SI (systems integrators) to complete the staged transition of YWS system from ECC to S4 HANA.
Key objectives are completing the transition to S/4HANA, enabling cloud migration, and managing ongoing application upgrades across Yorkshire Water's SAP estate.
SAP products expected to fall within the framework scope include, but are not limited to: S/4HANA, Process Orchestration (PO), Business Technology Platform (BTP), Concur, SAP Analytics Cloud (SAC), BusinessObjects (BOBJ), SuccessFactors, Ariba, Solution Manager/ALM, and Workzone.
Suppliers appointed to the framework may also be required to deliver the following types of services: project management, business change management, process design, requirements analysis, solution design, service design, technical advice and planning, quality control, design assurance, system integration, testing, business continuity management, transition into support/provision of support, service retirement, security, and other related services as required by Yorkshire Water from time to time.
Duration of the proposed Contract Opportunity: An initial 5-year term with up to three potential extensions of 1 year each (5+1+1+1).
Additional Notes:
Any estimated values or volumes provided are indicative only. Yorkshire Water reserves the right to adjust its requirements during the framework's duration.
YWS reserves the right to cancel or amend this procurement process at its discretion without liability.
Securing a place on the framework does not guarantee work.
Procurement Process:
Expression of Interest (EOI)
Interested parties must submit a notification of their intent to participate via e-mail to Maria Fe Arimana at maria.fe-arimana@yorkshirewater.co.uk
Selection Questionnaire (SQ)
YWS will issue a pre-qualification Selection Questionnaire via SAP Ariba to assess suppliers against key technical, financial, and compliance criteria. Suppliers must be registered on SAP Ariba to respond. Suppliers that fail to meet the minimum criteria can be excluded from the tender process.
Invitation to Tender (ITT)
Qualified bidders will proceed to the ITT stage, where commercial and technical submissions will be evaluated based on predefined criteria. This stage also includes contractual compliance.
Evaluation and Award
Successful suppliers will be awarded a place in the framework based on the most economically advantageous tender (MEAT), balancing cost, quality, and compliance.
Commercial tool
Establishes a framework
Total value (estimated)
- £80,000,000 excluding VAT
- £96,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2031
- Possible extension to 31 January 2034
- 8 years
Description of possible extension:
Duration of the proposed Contract Opportunity: An initial 5-year term with up to three potential extensions of 1 year each (5+1+1+1).
Main procurement category
Services
CPV classifications
- 72220000 - Systems and technical consultancy services
- 72250000 - System and support services
- 72262000 - Software development services
- 72263000 - Software implementation services
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
The majority of awards will be made through mini-competitions. However, in limited cases of low-value or niche requirements, a direct award may be considered at YWS discretion.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Submission
Submission type
Requests to participate
Deadline for requests to participate
13 October 2025, 11:59pm
Submission address and any special instructions
https://www.yorkshirewater.com/
For access to the Ariba event and full information, please reach out to Maria Fe Arimana at maria.fe-arimana@yorkshirewater.co.uk by the specified deadline of this notice.
In the event that Maria Fe Arimana is out of office, please reach out to Marta Jalles at marta.jalles@yorkshirewater.co.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
23 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Capability | Quality | 65% |
| Commercial | Cost | 35% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
Procurement Scope:
This notice seeks expressions of interest for establishing a framework agreement to cover Yorkshire Water's (YWS) requirements of SI (systems integrators) to complete the staged transition of YWS system from ECC to S4 HANA.
Key objectives are completing the transition to S/4HANA, enabling cloud migration, and managing ongoing application upgrades across Yorkshire Water's SAP estate.
SAP products expected to fall within the framework scope include, but are not limited to: S/4HANA, Process Orchestration (PO), Business Technology Platform (BTP), Concur, SAP Analytics Cloud (SAC), BusinessObjects (BOBJ), SuccessFactors, Ariba, Solution Manager/ALM, and Workzone.
Suppliers appointed to the framework may also be required to deliver the following types of services: project management, business change management, process design, requirements analysis, solution design, service design, technical advice and planning, quality control, design assurance, system integration, testing, business continuity management, transition into support/provision of support, service retirement, security, and other related services as required by Yorkshire Water from time to time.
Duration of the proposed Contract Opportunity: An initial 5-year term with up to three potential extensions of 1 year each (5+1+1+1).
Additional Notes:
Any estimated values or volumes provided are indicative only. Yorkshire Water reserves the right to adjust its requirements during the framework's duration.
YWS reserves the right to cancel or amend this procurement process at its discretion without liability.
Securing a place on the framework does not guarantee work.
Procurement Process:
Expression of Interest (EOI)
Interested parties must submit a notification of their intent to participate via e-mail to Maria Fe Arimana at maria.fe-arimana@yorkshirewater.co.uk
Selection Questionnaire (SQ)
YWS will issue a pre-qualification Selection Questionnaire via SAP Ariba to assess suppliers against key technical, financial, and compliance criteria. Suppliers must be registered on SAP Ariba to respond. Suppliers that fail to meet the minimum criteria can be excluded from the tender process.
Invitation to Tender (ITT)
Qualified bidders will proceed to the ITT stage, where commercial and technical submissions will be evaluated based on predefined criteria. This stage also includes contractual compliance.
Evaluation and Award
Successful suppliers will be awarded a place in the framework based on the most economically advantageous tender (MEAT), balancing cost, quality, and compliance.
Documents
Associated tender documents
https://www.yorkshirewater.com/
Interested parties must submit a notification of their intent to participate via e-mail to Maria Fe Arimana at maria.fe-arimana@yorkshirewater.co.uk
The pre-qualification documents will be shared on SAP Ariba.
In the event that Maria Fe Arimana is out of office, please reach out to Marta Jalles at marta.jalles@yorkshirewater.co.uk
Contracting authority
YORKSHIRE WATER SERVICES LIMITED
- Companies House: 02366682
- Public Procurement Organisation Number: PXGT-3622-WXBQ
Western House
Bradford
BD6 2SZ
United Kingdom
Region: UKE41 - Bradford
Organisation type: Private utility