Scope
Reference
DN790449
Description
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of Accommodation and Support Services for Separated Migrant Children Homes.
The initial contract term will be for 24 months with an option to extend for a further 24 months in 12-month increments (2 periods of 12 months) for a potential total contract term of 4 years as stated in the ITT documents. Estimated contract spend is between £800,000 and £1,000,000 across the initial 2-year contract term and between £1,600,000 and £2,000,000 across the potential total 4-year contract term.
Full details relating to the Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal,
including the project reference and title clearly in the Subject title, by 26th September
2025, 12:00 hrs UK Local time. The Council's responses to these clarification questions
will be issued periodically via Messaging in ProContract tender portal.
Tender responses are required to be submitted no later than 6th October 2025, 12:00 hrs
UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Total value (estimated)
- £2,000,000 excluding VAT
- £2,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 April 2026 to 2 April 2028
- Possible extension to 2 April 2030
- 4 years
Description of possible extension:
Option to extend contract for 2 x 12 month periods
Main procurement category
Services
CPV classifications
- 85311000 - Social work services with accommodation
Contract locations
- UKK14 - Swindon
Submission
Enquiry deadline
26 September 2025, 4:00pm
Submission type
Tenders
Deadline for requests to participate
6 October 2025, 12:00pm
Submission address and any special instructions
In order to provide unrestricted, full, direct and free of charge access to the tender documents the Authority is providing the document in the attached area of the Pro Contract e tendering portal at www.supplyingthesouthwest.org.uk
In order to access the amendable versions of the documents and to submit a response suppliers will need to register as a supplier with Procontract at www.supplyingthesouthwest.org.uk
then register interest before obtaining access and downloading the Word and Excel documents for completion and submission
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 30% |
| Safeguarding | Quality | 20% |
| Journey to Independence | Quality | 10% |
| Barriers to Provision | Quality | 10% |
| Performance | Quality | 10% |
| Young Person's Voice | Quality | 10% |
| Social Value Question | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Light touch
Competitive flexible procedure description
Stage 1 conditions of participation with qualification required. Stage 2 invitation to tender
Reduced tendering period
Yes
Light touch contract - no minimum
Contracting authority
Swindon Borough Council
- Public Procurement Organisation Number: PNPT-6195-XDWV
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
United Kingdom
Contact name: Mr Harry Mattingley
Email: hmattingley@swindon.gov.uk
Website: http://www.swindon.gov.uk
Region: UKK14 - Swindon
Organisation type: Public authority - sub-central government