Scope
Reference
GLOUC01
Description
Tender for the Supply and Distribution of Wholesale (Ambient, Chilled, Frozen), Snacks, Confectionary & Soft Drinks and Fresh Produce (Fruit & Vegetables and Dairy) to Gloucestershire College
Total value (estimated)
- £780,184 excluding VAT
- £872,996 including VAT
Above the relevant threshold
Contract dates (estimated)
- 12 January 2026 to 12 January 2029
- Possible extension to 12 January 2030
- 4 years, 1 day
Description of possible extension:
Optional 12 month extension with agreement from client and supplier
Options
The right to additional purchases while the contract is valid.
Additional products being added by agreement between the Client and the Supplier with regards to price and specification or products being removed at the discretion of the Client.
Main procurement category
Goods
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Ambient, Chilled, Frozen
Description
Ambient, Chilled, Frozen products
Lot value (estimated)
- £168,052 excluding VAT
- £175,236 including VAT
CPV classifications
- 15000000 - Food, beverages, tobacco and related products
Same for all lots
Contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Snacks, Confectionary, Soft Drinks
Description
Snacks, Confectionary, Soft Drinks products
Lot value (estimated)
- £447,624 excluding VAT
- £533,252 including VAT
CPV classifications
- 15830000 - Sugar and related products
- 15840000 - Cocoa; chocolate and sugar confectionery
- 15820000 - Rusks and biscuits; preserved pastry goods and cakes
- 15890000 - Miscellaneous food products and dried goods
- 15980000 - Non-alcoholic beverages
Same for all lots
Contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Fresh Produce (Fruit & Vegetables and Dairy)
Description
Fresh Produce (Fruit & Vegetables and Dairy) products
Lot value (estimated)
- £164,508 excluding VAT
- £164,508 including VAT
CPV classifications
- 15300000 - Fruit, vegetables and related products
- 15500000 - Dairy products
Same for all lots
Contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Ambient, Chilled, Frozen
Lot 2. Snacks, Confectionary, Soft Drinks
Lot 3. Fresh Produce (Fruit & Vegetables and Dairy)
As included in tender docs
Technical ability conditions of participation
Lot 1. Ambient, Chilled, Frozen
Lot 2. Snacks, Confectionary, Soft Drinks
Lot 3. Fresh Produce (Fruit & Vegetables and Dairy)
As included in tender docs
Particular suitability
Lot 1. Ambient, Chilled, Frozen
Lot 2. Snacks, Confectionary, Soft Drinks
Lot 3. Fresh Produce (Fruit & Vegetables and Dairy)
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
5 October 2025, 4:30pm
Tender submission deadline
13 October 2025, 10:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 November 2025
Award criteria
Lot 1. Ambient, Chilled, Frozen
Lot 2. Snacks, Confectionary, Soft Drinks
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 70.00% |
| Delivery & Service | Quality | 15.00% |
| Social Value | Quality | 10.00% |
| Product Range | Quality | 5.00% |
Lot 3. Fresh Produce (Fruit & Vegetables and Dairy)
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60.00% |
| Delivery & Service | Quality | 15.00% |
| Sampling | Quality | 10.00% |
| Social Value | Quality | 10.00% |
| Product Range | Quality | 5.00% |
Other information
Payment terms
via Avendra eBilling
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Avendra International have not issued a Preliminary Market Engagement Notice for this contract. This is due to prior understanding that this is a competitive market without any complex tender requirements.
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=611377
GLOUC01 tender documents.
Contracting authority
Gloucestershire College
- Public Procurement Organisation Number: PQWN-9858-ZCJM
Princess Elizabeth Way
Cheltenham
GL51 7SJ
United Kingdom
Email: ludford-hayden@avendra.com
Website: http://www.gloscol.ac.uk
Region: UKK13 - Gloucestershire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)