Scope
Reference
CA16430
Description
Aldermoor Farm School is seeking a contractor to provide catering services at this primary school for boys and girls aged 3yrs to 11yrs based in Coventry, West Midlands. There are currently circa 660 pupils on roll. The contract will be awarded for a period of 3 years commencing 10th April 2026 with an option to extend for a further one plus one years, which will be measured on the achievement of agreed Key Performance Indicators (KPI's), from Day One of the contract. The Client is seeking a partnership to continue to maximise the opportunity of the catering facilities and to further enhance the dining experience for both staff and pupils. There is an opportunity to consider investment proposals which can be used to update the current facilities.
Total value (estimated)
- £487,560 excluding VAT
- £487,560 including VAT
Below the relevant threshold
Contract dates (estimated)
- 10 April 2026 to 9 April 2029
- Possible extension to 9 April 2031
- 5 years
Description of possible extension:
Maximum 2 extensions of 12 months per extension.
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
6 October 2025, 1:00pm
Tender submission deadline
13 October 2025, 11:00am
Submission address and any special instructions
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Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price |
Price | 30.0% |
| Food Quality & Variety of Healthy Meal Choices | Food Quality & Variety of Healthy Meal Choices |
Quality | 20.0% |
| Relationship Management & Support | Relationship Management & Support |
Quality | 15.0% |
| Customer Experience & Innovation | Customer Experience & Innovation |
Quality | 15.0% |
| Clarification | Clarification |
Quality | 10.0% |
| Corporate, Social Responsibility & Added Value | Corporate, Social Responsibility & Added Value |
Quality | 10.0% |
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Contracting authority
Aldermoor Farm Primary School
- Public Procurement Organisation Number: PCXL-5573-RBWG
Acorn St
Coventry
CV3 1DP
United Kingdom
Region: UKG33 - Coventry
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)