Scope
Description
Invitation to Quote: Supply and Installation of Outdoor Fitness Equipment and Associated Works
Overview
The contracting authority is seeking quotations for the supply, delivery, installation, surfacing, and post-installation inspection of outdoor fitness equipment and associated infrastructure.
Scope of Works
The project includes (but is not limited to):
Fitness Equipment Supply & Installation
• Magnetic Bells Pro (1 unit)
• Surface Challenge 3 (1 unit)
• Balance Board (1 unit)
• Double Stairs (1 unit)
• Flex Wheel (1 unit)
• Bike (1 unit)
• Associated safety signage
Surfacing & Groundworks
• Site excavation and disposal
• Supply and installation of MOT Type 1 stone base with geotextile membrane
• Supply and installation of bonded rubber mulch safety surfacing (40mm depth, including trench edging)
Preliminaries & Site Setup
• Temporary fencing supply, erection, hire, and dismantling
• Skip hire for mixed waste
• Storage container hire
• Welfare facilities (Hotwash unit)
• Telehandler hire
Inspection
• Independent RPII post-installation safety inspection by a qualified inspector
Deliverables
• Fully installed outdoor fitness equipment
• Safety-compliant surfacing and groundwork preparation
• Independent inspection report
Submission Requirements
Interested suppliers must provide:
• A detailed quotation including unit rates and total costs
• Proposed timeline for delivery and installation
• Evidence of relevant experience in similar projects
• Proof of insurance and health & safety compliance
Evaluation Criteria
Submissions will be evaluated on the basis of:
• Cost
• Technical compliance with requirements
• Delivery and installation timescales
• Track record and references
Deadline for Submissions
Quotations must be submitted by 23rd September 2025 to office@wheatonastonparishcouncil.gov.uk.
Total value (estimated)
- £39,000 excluding VAT
- £47,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 1 March 2026
- 2 months, 1 day
Main procurement category
Works
CPV classifications
- 37000000 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
- 45230000 - Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork
- 92000000 - Recreational, cultural and sporting services
- 98000000 - Other community, social and personal services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Submission
Tender submission deadline
23 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 October 2025
Award criteria
| Name | Type | Order of importance |
|---|---|---|
| Bike | Price | 1 |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Reduced tendering period
Yes
State of urgency - minimum 10 days
Documents
Associated tender documents
https://wheatonastonparishcouncil.gov.uk/news-article/lswa-pc-seeks-contractor/
Contracting authority
lapley stretton and wheaton aston parish council Clerk
- Public Procurement Organisation Number: PTMJ-7847-ZTJR
office f028 South Staffordshire Council
Wolverhampton
wv6 7ah
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government