Scope
Description
This is a county wide Devon County Council 4 year NEC 4 Framework Contract with three Lots to deliver the following:
Design and Application of Surface Dressing
Design and Application of Slurry Surfacing
Design and Application of Micro Asphalt
Commercial tool
Establishes a framework
Total value (estimated)
- £50,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2029
- 4 years
Main procurement category
Works
CPV classifications
- 45000000 - Construction work
Contract locations
- UKK4 - Devon
Lot 1. Design and Application of Surface Dressing
Description
Lot 1 - Design and Application of Surface Dressing: Is County wide and it consists of the design (including probing and identification) and application of Carriageway Surface Dressing and associated works (Road marking, Pothole repairs etc.)
Lot value (estimated)
- £50,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Design and Application of Slurry Surfacing
Description
Lot 2 - Design and Application of Slurry Surfacing: Is County wide (based on Area East with uplifts (positive or negative) for work in Areas North and South) and it consists of the design and application of Footway and Hand Applied Slurry Surfacing and associated works.
Lot value (estimated)
- £50,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Design and Application of Micro Surfacing
Description
Lot 3 - Design and Application of Micro Surfacing: Is County wide (based on Area East with uplifts (positive or negative) for work in Areas North and South) and it consists of the design and application of Carriageway Micro Surfacing and associated works.
Lot value (estimated)
- £50,000,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Supplier Selection Procedure Summary
Lot 1: Direct award to the sole supplier, based on a bill of quantities using the Supplier's Price List.
Lots 2 & 3: Work Orders will be awarded using the following procedure:
1. The Client Representative prepares a bill of quantities using each Supplier's Price List, excluding any suspended Suppliers.
2. All Suppliers on the relevant Lot are sent:
Design details.
A request for rates for any Rogue Items.
A request for confirmation of availability to deliver works within the Client programme.
3. Only Suppliers who respond with both Rogue Item rates and availability will be considered further.
Rogue Item rates may be rejected if inconsistent or disproportionate.
4. The Work Order is awarded to the eligible Supplier with the lowest cumulative total value of Work Orders in the current financial year. If values are equal, the Supplier with the lowest bill of quantities is selected.
If no Suppliers respond with both required elements, steps 2-4 are repeated with the remaining Suppliers.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Design and Application of Surface Dressing
Lot 2. Design and Application of Slurry Surfacing
Lot 3. Design and Application of Micro Surfacing
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
6 October 2025, 12:00pm
Tender submission deadline
20 October 2025, 12:00pm
Submission address and any special instructions
The tender documents associated with this procurement are available for unrestricted and full direct access, free of charge, at the Authority's e-tendering portal (Procontract)
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
11 December 2025
Recurring procurement
Publication date of next tender notice (estimated): 9 September 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 40% |
Other information
Description of risks to contract performance
Inflation
Limited Aggregate resources
Local Government Change
Budgets
Change in regulations
Weather
Global supply chain issues
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
The Authority published a Market Consultation Advert via https://www.supplyingthesouthwest.org.uk on 21st February 2024 with reference DN710400. The Authority did not publish a Preliminary Market Engagement Notice in relation to the engagement it has carried out because it pre-dated the Procurement Act 2023. The Authority considers that competition under this Procurement will not be distorted because equal opportunity was given to all suppliers, feedback was used to shape the contract without favouring any party and measures like mini competitions and flexible lot structures have been considered to ensure fair access.
Contracting authority
Devon County Council
- Public Procurement Organisation Number: PJRC-4623-RJBH
County Hall, Topsham Road,
Exeter,
EX2 4QD
United Kingdom
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government