Scope
Reference
767057BS
Description
The Contracting Authority intends to appoint a single Supplier for the provision of Property Management Services to support the Police Service of Northern Ireland (PSNI) maintain and develop its estate, executed under an NEC4 Framework Contract. The Supplier will be responsible for ensuring the estate remains safe, secure, compliant, and supporting estate modernisation and transformation in line with the PSNI Estate Strategy. Services must be delivered with the flexibility to meet urgent operational requirements, minimising disruption to core policing functions.
This Framework Contract is designed to provide a compliant and flexible mechanism for the delivery of estate management services and project based works in alignment with PSNI's strategic and operational needs.
The Framework Contract is structured into two distinct service areas (Part A and Part B), with call-offs issued under the NEC4 suite of contracts.
Part A Property Management Services:
These services will be delivered under the NEC4 Professional Services Contract over a period of 4 years and 3 months. A break clause will be available at 3 years and 3 months, exercisable at the sole discretion of the Contracting Authority.
Part B Project Delivery Services:
These services will cover the delivery of projects including (but not limited to) demolition, upgrade, refurbishment, and new build works. Project requirements will vary in scale (Micro, Minor, and Major projects) with values ranging from £10,000 up to the applicable UK Public Procurement Threshold. Services may include project management and/or full Integrated Consultancy Team (ICT) services, depending on project complexity. These call-offs will be commissioned on an ad hoc basis and delivered under either the NEC4 Professional Services Contract (PSC) or the NEC4 Professional Services Short Contract (PSSC).
The NEC4 Framework Contract will be established for a duration of 4 years from the Contract Start Date, with a discretionary break clause at the end of Year 3.
Commercial tool
Establishes a framework
Total value (estimated)
- £34,700,000 excluding VAT
- £41,640,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 February 2026 to 1 February 2030
- 4 years
Main procurement category
Services
CPV classifications
- 70330000 - Property management services of real estate on a fee or contract basis
- 71541000 - Construction project management services
- 71220000 - Architectural design services
- 71315300 - Building surveying services
Contract locations
- UKN - Northern Ireland
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
0%
Framework operation description
Prices will be included within the pricing document (TSP-PS) and call-offs/orders under the NEC4 Framework contract will be established using the rates and fees included within the TSP-PS. This framework contract is for a single supplier and the selection procedure is included within the Scope of services.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Submission
Enquiry deadline
6 November 2025, 2:00pm
Submission type
Requests to participate
Tender submission deadline
6 November 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 February 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| MAT | Quality |
Quality | 50% |
| MAT | Price |
Price | 40% |
| MAT | Quality - Social Value |
Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This is a Competitive Flexible Procedure, single-stage process, however Suppliers tender submission's will be assessed in 2 stages;
• Stage 1 - Participation Stage - Compliance requirements
• Stage 2 - Tender Stage - Quality/Social/Price Tender Submission
Only those Suppliers that satisfy all compliance requirements of Participation Stage (Stage 1) shall progress to Tender Stage (Stage 2) and will have their Tender Stage Package (TSP) assessed.
Justification for not publishing a preliminary market engagement notice
Not Applicable - See Address to preliminary market engagement notice below.
Contracting authority
Northern Ireland Policing Board
- Public Procurement Organisation Number: PJGZ-5912-BTWQ
31 Clarendon Road
Belfast
BT1 3BG
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Construction and Procurement Delivery (CPD)
Summary of their role in this procurement: The Contracting Authority has appointed CPD as the Centre of Procurement Expertise (CoPE) to provide procurement advice and to administer this procurement competition on its behalf as a buyer.
- Public Procurement Organisation Number: PBPX-2845-LQQH
Clare House 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast