Scope
Reference
SE1193B LOT 4
Description
Sport England is a lottery distributor, administering and awarding approximately £300m per annum (£100m exchequer and £200m lottery). The funds are distributed across the sport and physical activity ecosystem, a complex network of over 100,000 organisations of different sizes and types. This network of organisations provides the opportunities that already underpin the activity habits of millions of people and the athletes that progress through talent development pathways.
Having a fit for purpose technology system for investment administration is therefore essential for Sport England to deliver its strategic ambitions and role as a funding distributor.
The technology system underpins a substantive part of Sport Englands operation, and as a result needs to balance key operating tensions including:
Strategy ambitions and stakeholder expectations: The launch and continued support for Uniting the Movement signals both the sector engagement and expectations for delivery of the strategy including ease of access to funding.
Financial operating constraints: Sport England operates within administrative constraints impacted by income. Maximising efficiency and productivity in investment will enable effective delivery within the constraints.
Government functional standards and best practice: Rightly government require standards to be achieved for grant administration including counter-fraud. Sport England has established investment management - any change must not compromise standards.
Continuity of operation and delivery: As Sport England existing commitments and necessary ambitions require delivery scale and cadence to be maintained throughout any change.
Alignment with future target operating model: Finally, any improvement in technology needs to align, and have the ability to, adapt to future operating structures and priorities.
Proof of Concept Delivery: A limited time period Proof of Concept (PoC) has recently been delivered prior to this phase. This has demonstrated the approach and functionality can be successful, and the build created will be extended to form the basis of the next phase of development. The PoC contained some limited functionality for the investment management journey in the system. It is deployed on Azure using Azure App service to manage Docker containers, database is PostgreSQL, API backend is asynchronous Python / Starlette, front end is in React with backend for frontend pattern based on Remix.
This procurement is split into four (4) Lots. Requirements are outlined by Lot below:
Lot 4 Programme
Change Management
Provide client side resource to lead the implementation of our programme change strategy
Communications Support
Provide communications support to plan and execute key comms to stakeholders
Commercial tool
Establishes a framework
Lot LOT 4. Programme
Description
• Change Management: Provide client-side resource to13lead the implementation of our programme changestrategy.• Communications Support: Provide communicationssupport to plan and execute key comms tostakeholders.
Framework
Maximum percentage fee charged to suppliers
0%
Framework operation description
Prices determined by rate cards of daily rates depending on service provision required
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Contract 4. SE1193B Investment Technology Implementation LOT 3
Lots
Lot LOT 4. Programme
Supplier
Contract value
- £300,000 excluding VAT
- £360,000 including VAT
Above the relevant threshold
Date signed
8 August 2025
Contract dates
- 8 August 2025 to 30 July 2026
- Possible extension to 30 July 2027
- 1 year, 11 months, 23 days
Description of possible extension:
Extension exercised where Sport England gives the Supplier no less than 2 months written notice before the contract expires
Main procurement category
Services
CPV classifications
- 72222000 - Information systems or technology strategic review and planning services
Contract locations
- UK - United Kingdom
Key performance indicators
| Name | Reporting frequency |
|---|---|
| Create Change Plan and submit for approval by 29 August 2025 | 12 months |
| Create Communications Plan and submit for approval by 29 August 2025 | 12 months |
| Create Training Plan and submit for approval by 29 August 2025 | 12 months |
| Review and update the Change Communications and Training Plans at least quarterly with documented revisions and stakeholder sign-off where applicable | 3 months |
Submission
Submission type
Tenders
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Supplier
Empyrean Digital Limited
- Companies House: 10714769
155 Kingrosia Park
Swansea
SA6 5PF
United Kingdom
Email: hello@empyreandigital.com
Region: UKL18 - Swansea
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 4
Contracting authority
Sport England
- Public Procurement Organisation Number: PTWR-9348-TXMN
Loughborough Sport Park
Loughborough
LE11 3QF
United Kingdom
Email: Procurement@SPORTENGLAND.ORG
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government