Scope
Reference
TFW0905.00
Description
TfW are now looking to explore an outsourced solution with commitment to reunite our customers with their lost items. The process will be adjusted for all lost items to be collected by a third party from around day 7 of loss and retained with them until 90 days, at which point they are sold / recycled/ destroyed. There is also an ambition of TfW to donate some items to local charities within Wales.
Total value (estimated)
- £248,333 excluding VAT
- £298,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 1 February 2028
- Possible extension to 1 February 2030
- 4 years, 1 day
Description of possible extension:
1 year +1 year
Main procurement category
Services
CPV classifications
- 63100000 - Cargo handling and storage services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
1 October 2025, 12:00pm
Tender submission deadline
8 October 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
31 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 80.00% |
| Price | Price | 20.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
enough suppliers available to complete requirement via open tender without market engagement.
Contracting authority
Transport for Wales Rail Limited (Utility Buyer)
- Public Procurement Organisation Number: PVJP-5451-JYWQ
3 Llys Cadwyn
Pontypridd
CF37 4TH
United Kingdom
Region: UKL15 - Central Valleys
Organisation type: Public authority - sub-central government