Scope
Reference
BNU-2507-331
Description
Buckinghamshire New University ("University") has been working with Circuit Laundrette Services Ltd and this has been based on an income share concession arrangement. The latest contract is expiring on 30th September 2025 therefore a new contract is required. This renewal presents an opportunity to enhance service delivery and infrastructure while maintaining continuity for both staff and residents. The University will now offer eligible service user students a number of free washes and dry services per term, (payable by the University), so this will no longer be a concession contract.
This new service contract will include the supply, installation and maintenance of all laundry equipment including the operation of payment facilities. The renewal will ensure continuity of services for the students including a commitment by the Supplier to replace all the washing and drying machines with brand new equipment and the refurbishment of the laundry rooms on all sites.
Contract 1. Supply, Install and Maintenance of Laundry Equipment
Supplier
Contract value
- £333,333 excluding VAT
- £400,000 including VAT
Above the relevant threshold
Earliest date the contract will be signed
23 September 2025
Contract dates (estimated)
- 1 October 2025 to 30 September 2030
- 5 years
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
If we take on new accommodation sites throughout the lifetime of the contract, the Supplier will provide the same equipment, service and payment systems ensuring consistency of service to all students.
CPV classifications
- 42716000 - Laundry washing, dry-cleaning and drying machines
- 51543400 - Installation services of laundry washing, dry-cleaning and drying machines
- 98311100 - Laundry-management services
Contract locations
- UKJ - South East (England)
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Additional or repeat goods, services or works - extension or partial replacement
The award of the contract is permitted in accordance with Section 41 and Paragraph 7 of Schedule 5 to the Procurement Act 2023 on the basis that:
a) Additional or repeat services;
The public contract concerns the supply of services by the existing supplier which are intended as an extension to, or partial replacement of, existing services in circumstances
where-
(a) a change in supplier would result in the contracting authority receiving services that are different from, or incompatible with, the existing services, and
(b) the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.
Of particular note:
The Supplier has previously provided the same services to the University and has a high degree of institutional and location knowledge, as well as good working relationships with internal stakeholders.
This decision is based on the grounds of technical and economic impracticality of switching suppliers within the required timeframe and the absence of a suitable competitive alternative that delivers equivalent value for money and continuity.
This renewal will ensure continuity of services to students with the Supplier's proven support channels and includes the replacement of all washer and dryer equipment with brand new machines which will significantly improve the student experience.
These upgrades are expected to reduce maintenance issues, improve energy efficiency, and modernise the overall look and functionality of the facilities.
The value is approximate and has included a provision for any potential new accommodation sites the University may procure. It also isn't known exactly how many students will take up the offer of the free washes per term therefore an approximate contract spend has been provided.
Supplier
CIRCUIT LAUNDERETTE SERVICES LTD.
- Companies House: 02944540
- Public Procurement Organisation Number: PHGW-2847-GVWD
Meadowcroft Lane
Ripponden
HX6 4AJ
United Kingdom
Email: tenders@jla.com
Website: https://www.circuit.co.uk/
Region: UKE44 - Calderdale and Kirklees
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Supply, Install and Maintenance of Laundry Equipment
Contracting authority
Buckinghamshire New University
- Public Procurement Organisation Number: PZTZ-8956-MMQT
Queen Alexandra Road
High Wycombe
HP11 2JZ
United Kingdom
Email: finance.procurement@bucks.ac.uk
Website: https://www.bucks.ac.uk/
Region: UKJ13 - Buckinghamshire CC
Organisation type: Public authority - sub-central government