Scope
Reference
ERFX1008672
Description
The Contracting Authority wishes to appoint two providers to deliver the Framework for Responsive Repairs & Maintenance to Domestic Properties.
Commercial tool
Establishes a framework
Total value (estimated)
- £21,600,000 excluding VAT
- £25,920,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
Option to extend for 2 x 12 months
Options
The right to additional purchases while the contract is valid.
Option to extend for 2 x 12 months
Main procurement category
Works
CPV classifications
- 45000000 - Construction work
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Framework
Maximum number of suppliers
2
Maximum percentage fee charged to suppliers
0%
Framework operation description
The Framework is provided into two districts. Bidders are to tender their rates for both districts and state which district they would prefer if successful. The highest scoring bidder will have their preferred district with the second highest scoring bidder having the other district.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Submission
Enquiry deadline
3 October 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
10 October 2025, 12:00pm
Submission address and any special instructions
Tender Documents can be found and tender submissions are to be made via the Proactis Portal: https://supplierlive.proactisp2p.com/Account/Login
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
13 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 September 2028
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality 50% Community Well-Being Benefits - 10% |
Quality | 60.00% |
| Price | Cost - 40% |
Cost | 40.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1 - Procurement Specific Questionnaire (PSQ)
Stage 2 - Invitation to Tender (ITT)
The Council reserves the right to appoint a replacement contractor in the event of the Contractor initially being appointed withdrawing from the Framework Agreement, or in the event that the Council terminates the agreement with the Contractor initially appointed. To be clear if a supplier is lost, the next highest scoring bidder will be approached with a view to them being appointed as a replacement Contractor.
Justification for not publishing a preliminary market engagement notice
This is a new generation of the Responsive Repairs & Maintenance to Domestic Properties Framework. Contusions improvement is being reviewed constantly and therefore adapt the framework when reviews happen.
Contracting authority
Cardiff Council
- Public Procurement Organisation Number: PVHP-5769-YHRQ
County Hall
Cardiff
CF10 4UW
United Kingdom
Contact name: Beverley Davies
Telephone: +442920873732
Email: bmfw@cardiff.gov.uk
Website: http://www.cardiff.gov.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales