Scope
Reference
23-260
Description
The purpose of this market engagement exercise is to gain information about the current market as a whole, the position of relevant suppliers within it and also any potential barriers that may prevent participation. We will use this information to inform the writing of the tender in such a way to ensure maximum competition and ultimately a robust, best value contract.
The Authority has a requirement to carry out repairs and maintenance to highways throughout the borough. This procurement shall cover the supply and delivery of the Asphalt products required to carry out these repairs and maintenance works.
Lot 2 of the contract will include the recycling of waste products arising from the highways improvement schemes (planings). The material will be transported to a named site for testing and recycling. The tonnage of this product is expected to be in the region of 8000 per annum. It is unclear at this time if Lot 2 will be awarded to one or multiple suppliers and this decision will be made upon receipt of the information gathered via this market engagement exercise.
Please note, this is a market engagement notice only, to gather information to inform the upcoming tender. A tender notice (UK4) will be issued when the procurement is live, it is at this point that you will be able to register your interest and access the documents
Commercial tool
Establishes a framework
Contract dates (estimated)
- 1 April 2026 to 31 March 2030
- 4 years
Main procurement category
Goods
Additional procurement category
Services
CPV classifications
- 14630000 - Slag, dross, ferrous waste and scrap
- 44113600 - Bitumen and asphalt
- 90500000 - Refuse and waste related services
Contract locations
- UKE31 - Barnsley, Doncaster and Rotherham
Engagement
Engagement deadline
26 September 2025
Engagement process description
This notice is issued to provide information a market engagement opportunity only.
All of Rotherham Council's procurement opportunities are published on YORtender. To bid for this opportunity when it becomes live your organisation will need to be registered to the portal. You can register your organisation here: https://yortender.eu-supply.com/login.asp?B=YORTENDER
All suppliers who wish to bid for Rotherham Council procurement opportunities must be registered on the Central Digital Platform, with all supplier information submitted and kept up to date.
Rotherham Metropolitan Borough Council (RMBC) are keen to understand the market options and availability for an upcoming procurement for Asphalt Road Surfacing materials & Recovered Waste Products.
This market engagement therefore seeks to gather any knowledge and data that potential suppliers can provide in terms of Asphalt Road Surfacing materials & Recovered Waste Products.
All costs associated with providing a response to the market engagement must be borne by the Supplier. RMBC will not contribute in any way to meeting the production costs of any response.
No down-selection of potential providers will take place as a consequence of any responses to this market engagement.
Engagement in this Market Engagement (ME) exercise is via a questionnaire published on the tendering portal YORtender at the following link: https://yortender.eu-supply.com/login.asp?B=YORTENDER
All correspondence in relation to this ME will be carried out via the YORtender portal, project reference 102016 Potential providers may raise questions or seek clarification regarding any aspect of this document at any time prior to the response deadline. Questions must be submitted using the 'Messaging' function on YORtender in sufficient time to allow the Council to formulate and distribute a response at least 2 calendar days before the due date for the return of this ME.
Submissions to be returned via the YORtender portal by 12:00 on 26/09/2025
Contracting authority
Rotherham Borough Council
- Public Procurement Organisation Number: PGYC-3376-BGQP
Riverside House, Main Street
Rotherham
S60 1AE
United Kingdom
Email: procurement.places@rotherham.gov.uk
Website: https://www.rotherham.gov.uk/
Region: UKE31 - Barnsley, Doncaster and Rotherham
Organisation type: Public authority - sub-central government