Tender

A User Led Approach to Developing Social Care Data Standards and Data Sharing Use Cases in Wales

Social Care Wales

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-054866

Procurement identifier (OCID): ocds-h6vhtk-0581a2 (view related notices)

Published 9 September 2025, 9:35am

Scope

Reference

Data Standards

Description

We are seeking a suitably skilled and experienced supplier to define and deliver a user-led approach to developing Minimum Operating Data Standards (MODS) for social care in Wales. This will involve deep engagement with stakeholders, identification and prioritisation of use cases, and development of a structured Data Catalogue to inform the Fast Healthcare Interoperability Resource (FHIR) framework.

This contract will be split across the following phases:

Phase 1: Engagement and Discovery

Phase 2: Further Development and Implementation

Note: Social Care Wales will commission FHIR expertise through a separate contract. While both the successful supplier of this tender and the FHIR experts will have distinct areas of responsibility, they will be expected to work in close collaboration to ensure alignment between the development of the MODS and its mapping to the HL7 FHIR framework. This joint approach will ensure that technical compatibility is built in from the outset and that both strands of work progress in a coordinated, efficient manner.

Please see ITT for full details.

Total value (estimated)

£208,333 excluding VAT
£250,000 including VAT

Above the relevant threshold

Contract dates (estimated)

10 November 2025 to 31 March 2026
Possible extension to 31 March 2027
1 year, 4 months, 21 days

Description of possible extension:

Phase 2 - If extended, will run for a further 12 months from 1 April 2026 - 31 March 2027, up to a total contract period of 16.5 months. Phase 2 will be subject to funding, the successful completion of Phase 1, and the agreement to extend the contract. Social Care Wales intends to engage the successful supplier from this tender to undertake Phase 2, subject to negotiation and agreement of final costs.

Main procurement category

Services

CPV classifications

72000000 - IT services: consulting, software development, Internet and support
48000000 - Software package and information systems
79410000 - Business and management consultancy services

Contract locations

UKL - Wales

Participation

Legal and financial capacity conditions of participation

See WPSQ / ITT

Technical ability conditions of participation

See WPSQ / ITT

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

26 September 2025, 5:00pm

Tender submission deadline

7 October 2025, 12:00pm

Submission address and any special instructions

https://www.sell2wales.gov.wales/

Tenders may be submitted electronically

Yes

Languages that may be used for submission

Welsh
English

Award decision date (estimated)

29 October 2025

Award criteria

This table contains award criteria for this lot
Name	Description	Type	Weighting
Technical Ability	See ITT / Appendix 2 for breakdown of quality questions	Quality	70.00%
Costs	See ITT / Appendix 3 for costing requirements	Cost	20.00%
Social Value Contribution	See ITT / Appendix 2 for social value question breakdown.	Quality	10.00%

Other information

Payment terms

See ITT / contract template

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Contracting authority

Social Care Wales

Public Procurement Organisation Number: PTTZ-7468-NYRQ

South Gate House

Cardiff

CF10 1EW

United Kingdom

Contact name: Procurement Team

Telephone: +442920780593

Email: procurement@socialcare.wales

Website: http://www.socialcare.wales

Region: UKL22 - Cardiff and Vale of Glamorgan

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

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A User Led Approach to Developing Social Care Data Standards and Data Sharing Use Cases in Wales

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