Section one: Contracting authority
one.1) Name and addresses
The Northern Ireland Prison Service
c/o CPD, 303 Airport Road West
BELFAST
BT3 9ED
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.justice-ni.gov.uk/topics/prisons
Buyer's address
https://www.finance-ni.gov.uk/topics/procurement
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DoJ - NIPS - Supply and Delivery of Janitorial Supplies
two.1.2) Main CPV code
- 39220000 - Kitchen equipment, household and domestic items and catering supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Northern Ireland Prison Service, (NIPS) wishes to establish a contract(s) for the Supply and Delivery of Janitorial Supplies. This Tender will be divided into the following four (4) Lots/contracts:- Lot 1 – Waste Bins, Laundry and Shower Accessories, Lot 2 – Bin Liners, Plastic and Paper Bags, Lot 3 – Brushes, Mops, Buckets and Accessories and Lot 4 – Cleaning Products and Accessories. Under the scope of this contract, the Supplier(s) will be required to supply and deliver a range of janitorial items as specified in the accompanying Tender documentation to the 3 Prison establishment Locations listed in the Specification document. The contracts will be awarded for a fixed term of 5 years from date of commencement.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,500,000
two.2) Description
two.2.1) Title
Lot 1 – Waste Bins, Laundry and Shower Accessories
Lot No
1
two.2.2) Additional CPV code(s)
- 39224000 - Brooms and brushes and other articles of various types
- 39224100 - Brooms
- 39224200 - Brushes
- 39224300 - Brooms and brushes and other articles for household cleaning
- 39224310 - Toilet brushes
- 39224320 - Sponges
- 39224330 - Buckets
- 39224340 - Bins
- 39224350 - Dustpans
- 39225000 - Lighters, articles of combustible materials, pyrotechnics, matches and liquid or liquefied gas fuels
- 39525600 - Dishcloths
- 39525800 - Cleaning cloths
- 39525810 - Polishing cloths
- 39800000 - Cleaning and polishing products
- 19640000 - Polythene waste and refuse sacks and bags
- 39810000 - Odoriferous preparations and waxes
- 39830000 - Cleaning products
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service, (NIPS) wishes to establish a contract(s) for the Supply and Delivery of Janitorial Supplies. This Tender will be divided into the following four (4) Lots/contracts:- Lot 1 – Waste Bins, Laundry and Shower Accessories, Lot 2 – Bin Liners, Plastic and Paper Bags, Lot 3 – Brushes, Mops, Buckets and Accessories and Lot 4 – Cleaning Products and Accessories. Under the scope of this contract, the Supplier(s) will be required to supply and deliver a range of janitorial items as specified in the accompanying Tender documentation to the 3 Prison establishment Locations listed in the Specification document. The contracts will be awarded for a fixed term of 5 years from date of commencement.
two.2.5) Award criteria
Quality criterion - Name: AC1 - Contract Management and Contingency Arrangements / Weighting: 19.5
Quality criterion - Name: AC2 - Supply Chain and Lead Times / Weighting: 10.5
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 – Bin Liners, Plastic and Paper Bags
Lot No
2
two.2.2) Additional CPV code(s)
- 39224000 - Brooms and brushes and other articles of various types
- 39224100 - Brooms
- 39224200 - Brushes
- 39224300 - Brooms and brushes and other articles for household cleaning
- 39224310 - Toilet brushes
- 39224320 - Sponges
- 39224330 - Buckets
- 39224340 - Bins
- 39224350 - Dustpans
- 39225000 - Lighters, articles of combustible materials, pyrotechnics, matches and liquid or liquefied gas fuels
- 39525600 - Dishcloths
- 39525800 - Cleaning cloths
- 39525810 - Polishing cloths
- 39800000 - Cleaning and polishing products
- 19640000 - Polythene waste and refuse sacks and bags
- 39810000 - Odoriferous preparations and waxes
- 39830000 - Cleaning products
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service, (NIPS) wishes to establish a contract(s) for the Supply and Delivery of Janitorial Supplies. This Tender will be divided into the following four (4) Lots/contracts:- Lot 1 – Waste Bins, Laundry and Shower Accessories, Lot 2 – Bin Liners, Plastic and Paper Bags, Lot 3 – Brushes, Mops, Buckets and Accessories and Lot 4 – Cleaning Products and Accessories. Under the scope of this contract, the Supplier(s) will be required to supply and deliver a range of janitorial items as specified in the accompanying Tender documentation to the 3 Prison establishment Locations listed in the Specification document. The contracts will be awarded for a fixed term of 5 years from date of commencement.
two.2.5) Award criteria
Quality criterion - Name: AC1 - Contract Management and Contingency Arrangements / Weighting: 19.5
Quality criterion - Name: AC2 - Supply Chain and Lead Times / Weighting: 10.5
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 – Brushes, Mops, Buckets and Accessories
Lot No
3
two.2.2) Additional CPV code(s)
- 39224000 - Brooms and brushes and other articles of various types
- 39224100 - Brooms
- 39224200 - Brushes
- 39224300 - Brooms and brushes and other articles for household cleaning
- 39224310 - Toilet brushes
- 39224320 - Sponges
- 39224330 - Buckets
- 39224340 - Bins
- 39224350 - Dustpans
- 39225000 - Lighters, articles of combustible materials, pyrotechnics, matches and liquid or liquefied gas fuels
- 39525600 - Dishcloths
- 39525800 - Cleaning cloths
- 39525810 - Polishing cloths
- 39800000 - Cleaning and polishing products
- 19640000 - Polythene waste and refuse sacks and bags
- 39810000 - Odoriferous preparations and waxes
- 39830000 - Cleaning products
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service, (NIPS) wishes to establish a contract(s) for the Supply and Delivery of Janitorial Supplies. This Tender will be divided into the following four (4) Lots/contracts:- Lot 1 – Waste Bins, Laundry and Shower Accessories, Lot 2 – Bin Liners, Plastic and Paper Bags, Lot 3 – Brushes, Mops, Buckets and Accessories and Lot 4 – Cleaning Products and Accessories. Under the scope of this contract, the Supplier(s) will be required to supply and deliver a range of janitorial items as specified in the accompanying Tender documentation to the 3 Prison establishment Locations listed in the Specification document. The contracts will be awarded for a fixed term of 5 years from date of commencement.
two.2.5) Award criteria
Quality criterion - Name: AC1 - Contract Management and Contingency Arrangements / Weighting: 19.5
Quality criterion - Name: AC2 - Supply Chain and Lead Times / Weighting: 10.5
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 – Cleaning Products and Accessories
Lot No
4
two.2.2) Additional CPV code(s)
- 39224000 - Brooms and brushes and other articles of various types
- 39224100 - Brooms
- 39224200 - Brushes
- 39224300 - Brooms and brushes and other articles for household cleaning
- 39224310 - Toilet brushes
- 39224320 - Sponges
- 39224330 - Buckets
- 39224340 - Bins
- 39224350 - Dustpans
- 39225000 - Lighters, articles of combustible materials, pyrotechnics, matches and liquid or liquefied gas fuels
- 39525600 - Dishcloths
- 39525800 - Cleaning cloths
- 39525810 - Polishing cloths
- 39800000 - Cleaning and polishing products
- 19640000 - Polythene waste and refuse sacks and bags
- 39810000 - Odoriferous preparations and waxes
- 39830000 - Cleaning products
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
The Northern Ireland Prison Service, (NIPS) wishes to establish a contract(s) for the Supply and Delivery of Janitorial Supplies. This Tender will be divided into the following four (4) Lots/contracts:- Lot 1 – Waste Bins, Laundry and Shower Accessories, Lot 2 – Bin Liners, Plastic and Paper Bags, Lot 3 – Brushes, Mops, Buckets and Accessories and Lot 4 – Cleaning Products and Accessories. Under the scope of this contract, the Supplier(s) will be required to supply and deliver a range of janitorial items as specified in the accompanying Tender documentation to the 3 Prison establishment Locations listed in the Specification document. The contracts will be awarded for a fixed term of 5 years from date of commencement.
two.2.5) Award criteria
Quality criterion - Name: AC1 - Contract Management and Contingency Arrangements / Weighting: 19.5
Quality criterion - Name: AC2 - Supply Chain and Lead Times / Weighting: 10.5
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-006022
Section five. Award of contract
Contract No
1
Lot No
1
Title
Lot 1 – Waste Bins, Laundry and Shower Accessories
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 September 2025
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Withheld for security reasons
Withheld for security reasons
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £275,000
Total value of the contract/lot: £275,000
Section five. Award of contract
Contract No
2
Lot No
2
Title
Lot 2 – Bin Liners, Plastic and Paper Bags
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 September 2025
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Withheld for security reasons
Withheld for security reasons
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,155,000
Total value of the contract/lot: £1,155,000
Section five. Award of contract
Contract No
3
Lot No
3
Title
Lot 3 – Brushes, Mops, Buckets and Accessories
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 September 2025
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Withheld for security reasons
Withheld for security reasons
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,365,000
Total value of the contract/lot: £2,365,000
Section five. Award of contract
Contract No
4
Lot No
4
Title
Lot 4 – Cleaning Products and Accessories
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 September 2025
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Withheld for security reasons
Withheld for security reasons
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,705,000
Total value of the contract/lot: £1,705,000
Section six. Complementary information
six.3) Additional information
Please note that information relating to contractors engaged by the Northern Ireland Department of Justice, and associated bodies, is not published in any publicly accessible forum or publication. This is to protect such contractors, whose security and safety could be threatened by dissident terrorist organisations still active in Northern Ireland if their details became known. This is consistent with Regulation 50(6)(a). The contract value listed is a broad estimate only and includes additional quantum for unforeseen demand and to future proof for additional potential. There is no guarantee of any level of business under this contract. The estimate is not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that stated. Contract Monitoring: The successful contractor's performance on this contract will be managed as per specification and regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Construction and Procurement Delivery for further.action.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended
N/A
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD complied with the Public Contracts Regulations 2015 (as amended), and incorporated a standstill period at the point information on the awards of the contracts was communicated to tenderers. Those notifications provided full information on the award decision. This provided time for unsuccessful tenderers to challenge the award decision before the contracts were entered into.