Section one: Contracting authority
one.1) Name and addresses
British Film Institute
21 Stephen Street
London
W1T 1LN
Contact
Vicki Akinosho
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
https://in-tendhost.co.uk/bfi/aspx/Home
Buyer's address
https://in-tendhost.co.uk/bfi/aspx/Home
one.4) Type of the contracting authority
Other type
Charity
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Film Scanning Mastering and Restoration Services
Reference number
2025/417
two.1.2) Main CPV code
- 92100000 - Motion picture and video services
two.1.3) Type of contract
Services
two.1.4) Short description
The BFI requires several Suppliers to deliver Film Scanning, Mastering and Restoration Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film collections cared for by the BFI National Archive encompass the entire history of cinema and include examples of an extremely wide range of formats and systems. To help achieve these objectives this framework agreement invites bidders to propose a range of scanning and digital image and audio mastering and restoration services along with costs which can be drawn upon to augment technical capacity within the BFI’s Archive and Content departments. While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,065,000
two.2) Description
two.2.2) Additional CPV code(s)
- 92100000 - Motion picture and video services
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
Main site or place of performance
Berkhamsted
two.2.4) Description of the procurement
The BFI requires several Suppliers to deliver Film Scanning, Mastering and Restoration Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UKs film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film collections cared for by the BFI National Archive encompass the entire history of cinema and include examples of an extremely wide range of formats and systems.To help achieve these objectives this framework agreement invites bidders to propose a range of scanning and digital image and audio mastering and restoration services, along with costs, which can be drawn upon to augment technical capacity within the BFI’s Archive and Content departments.While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision. Full details of the draft Specification will be available to the Potential Providers in the draft ITT documentation of this requirement.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80%
Cost criterion - Name: Price / Weighting: 20%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-004452
Section five. Award of contract
Contract No
2025/417
Title
Film Scanning, Mastering and Restoration Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 August 2025
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 4
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
L’immagine Ritrovata S.R.L
Via Riva di Reno 72 40122 Bologna,
Bologna
Country
Italy
NUTS code
- ITH55 - Bologna
Internet address
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Dragon Post (Wales) Limited
Seren Stiwdios Wales Wentloog Ave, Rumney,
Cardiff
CF3 2GH
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
Internet address
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
R3store Studios Ltd
2nd Floor, 1 Danes Yard, Sugar House Island, Stratford,
London
E15 2QL
Country
United Kingdom
NUTS code
- UKI41 - Hackney and Newham
Internet address
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Cinegrell GmbH
Saatlenstrasse 261, CH-8050 Zurich
Zurich
Country
Switzerland
NUTS code
- CH040 - Zürich
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,065,000
Total value of the contract/lot: £1,065,000
Section six. Complementary information
six.3) Additional information
The framework has been awarded to four Suppliers.The estimated contract value of £1,065,000 is for the initial 3 years and there is an option to extend for one year.The Standstill period has been concluded successfully.
six.4) Procedures for review
six.4.1) Review body
British Film Institute
21 Stephen street
London
W1T 1LN
Country
United Kingdom