Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT12NQ
Contact
Colin Morrison
Telephone
+44 2890564000
Country
United Kingdom
Region code
UKN06 - Belfast
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EA Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project / now known as the EA One Project)
Reference number
40622
two.1.2) Main CPV code
- 72250000 - System and support services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
The contract is for an integrated Financial Management Information system and HR/Payroll (including DE's Teachers' payrolls) to meet the Financial Accounting and Reporting requirements and the HR management and Payroll requirements of the
Education Authority and the Department of Education.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
120
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2015/S 239-434558
Section five. Award of contract/concession
Contract No
40622
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
30 November 2015
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Fujitsu Services Limited
Bracknell
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
00096056
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £30,000,000
Section six. Complementary information
six.3) Additional information
Modification to this contract to enable the addition and introduction of an e-Invoicing Module to the iFS system.
The introduction of this Module will involve the addition of £988,666.00 to the Overall Contract Value.
The revised overall contract value would then be £40,188,666.00 There was a previous modification to this contract in June 2021.
This modification under Reg 72(1)(b) was approved and awarded after publishing a VEAT and a Modification Notice in June 2021.
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appea/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72250000 - System and support services
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
The contract is for an integrated Financial Management Information system and HR/Payroll (including DE's Teachers' payrolls) to meet the Financial Accounting and Reporting requirements and the HR management and Payroll requirements of the
Education Authority and the Department of Education.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
120
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£30,000,000
seven.1.7) Name and address of the contractor/concessionaire
Fujitsu
Bracknell
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
00096056
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Modify this contract to enable the addition and introduction of an e-Invoicing Module to the iFS system.
The introduction of this Module will involve the addition of £988,666.00 to the Overall Contract Value.
The revised overall contract value would then be £40,188,666.00 There was a previous modification to this contract in June 2021.
This modification under Reg 72(1)(b) was approved and awarded after publishing a VEAT and a Modification Notice in June 2021.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The introduction of the module will aid EA to comply with its legal requirements as detailed below:
- To align with the EU directive 'Electronic Invoice Directive 2014/55/EU'. This directive mandates that all public administrations in Europe must be capable of receiving and processing B2G (Business to Government) invoices in electronic format from their suppliers.
- In May 2019, the UK government implemented the EU directive on e-Invoicing for public procurement via The Public Procurement (Electronic Invoices, etc.) Regulations 2019. Now, anyone involved in public tender procedures must receive and process suppliers' invoices that follow an e-Invoicing standard established under the Directive
- The Procurement Act 2034 (section68(2)) requires that 100% undisputed invoices are paid within 30 days. EA currently has a Prompt Payment target to pay invoices within 30 days, and achievement of this is dependent on having an efficient way of processing invoices. The e-Invoicing module will aid in the efficient processing of invoices.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £39,200,000
Total contract value after the modifications
Value excluding VAT: £40,188,666