Scope
Reference
EBCT 407
Description
Contract for the supply and installation of a play area and basketball facility.
This is a fixed price project of £160,000, funded by the government's Shared Prosperity Fund. It is to design, supply and install a new inclusive play area and basketball facility at Wash Meadows, Ilkeston, Derbyshire, DE7 8DU. It also includes the removal of the existing play area and basketball facility.
The Contracting Authority is looking for a substantial play area, commensurate with the available budget. The play equipment and the layout will be interesting and innovative. There is also a requirement for the play equipment to be fully accessible and fully inclusive to allow all children to play together regardless of ability
This further competition has been conducted under framework Y23064
playground, fitness and sports equipment and leisure facilities.
Commercial tool
Establishes a framework
Framework
Maximum percentage fee charged to suppliers
0%
Framework operation description
7. Further Competition Evaluation
7.1 Further Competition Responses will be evaluated in line with the marking scheme set out in Appendix C - Further Competition Response.
7.2 All Further Competition Responses received will be considered on the information contained within or obtained by the Customer as a direct result of the Further Competition process. Submissions will be assessed on the basis of Most Advantageous Tender (MAT) which will take into account the following in accordance with the Framework Ref Y23064.
Assessment Criteria % Weighting
Price 0% (Fixed Price tender)
Quality of Service/Added Value 90%
Social Value 10%
TOTAL 100
7.3 The total score available for each question set out in Appendix C (Further Competition Response) is as follows:
TOTAL SCORE AVAILABLE Weighting Weighted Score
Q1 Company Information Information Only N/A
Q2 Supplier Contact Information Only N/A
Q3 Sub-Contractors Information Only N/A
Quality of Service/Added Value
Q4 Deliver for fixed budget Pass/Fail
Q5 Completion within 17 weeks Pass/Fail
Q6 Suitable project plan, risk assessment and method statements Pass/Fail
Q7 Suitable references Pass/Fail
TOTAL SCORE AVAILABLE Weighting Weighted Score
Q8 Warranty period for play equipment 3 2 6
Q9 Warranty period for surfacing and paths 3 2 6
Q10 Availability of spare parts for play equipment 3 2 6
Q11 General Rationale / Overall Design 4 3 12
Q12 Play Value and Range of equipment 4 3 12
Q13 Inclusivity and accessibility 4 3 12
Q14 Robustness & Resistance to vandalism 4 2 8
Social Value
Q15 Social Value 4 2 8
Total 70
8. Agreement Award
8.1 Tenderers will be expected to be awarded a pass for all of the pass/fail evaluation questions. If tenderers receive a fail for one or more questions, their bid will be disqualified from the process and not considered further.
8.2 Tenders are required to submit 2 designs, each will be evaluated separately using the criteria above.
8.3 The two designs that score the highest will be subject to a public consultation to determine the most popular design.
8.4 The design that receives the highest public vote from the consultation will be successful.
Award method when using the framework
With competition
Contracting authorities that may use the framework
Procurement Services Frameworks
Award Reference: Y23064 Supply of Playground, Fitness and Sports Equipment and Leisure Facilities
Contract 1
Supplier
Contract value
- £160,000 excluding VAT
- £192,000 including VAT
Below the relevant threshold
Date signed
3 September 2025
Contract dates
- 8 September 2025 to 30 November 2025
- 2 months, 23 days
Main procurement category
Services
CPV classifications
- 92000000 - Recreational, cultural and sporting services
Contract locations
- UKF13 - South and West Derbyshire
Procedure
Procedure type
Below threshold - without competition
Special regime
Light touch
Supplier
HAGS-SMP LIMITED
- Companies House: 00908021
- Public Procurement Organisation Number: PQVZ-2481-WCBQ
Clockhouse Nurseries
Egham
TW20 8PG
United Kingdom
Email: sales@hags.co.uk
Website: http://www.hags.co.uk
Region: UKJ25 - West Surrey
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
Erewash Borough Council
- Public Procurement Organisation Number: PJQT-8342-ZMZN
Wharncliffe Road
Ilkeston
DE7 5RP
United Kingdom
Email: procurement@erewash.gov.uk
Region: UKF13 - South and West Derbyshire
Organisation type: Public authority - sub-central government