Scope
Reference
TD2289
Description
Derby City Council (the Council) is undertaking this procurement to establish a contract for electrical reactive maintenance services.
The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Procurement Act 2023 (the "Act") and the Procurement Regulations 2024 (the "Regulations".)
The initial contract period is two (2) years; the contract is estimated to commence 30th January 2026 and expire 29th January 2028. There will be an option to extend the contract for three (3) years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years.
Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Tuesday 7th October 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.
The deadline to submit clarification questions is 12:00 Friday 19th September 2025.
The deadline for returns is 12:00 on Wednesday 8th October 2025.
Documents are available at www.eastmidstenders.org
(https://www.eastmidstenders.org)
Please search for TD2289 or DN789442.
Please note: we will only accept expressions of interest through the e-tendering system.
Local Government Reorganisation (LGR) is underway in several areas across the country and may result in changes to council structures, service delivery and responsibilities, and geographical coverage during the life of the contract. For this contract it is anticipated that the effects of LGR may lead to an increased service demand or the need to extend provision to new areas or client groups.
As set out in the Scope, bidders should note that the total costs estimated contract value as stated in the Contract Notice is £580,000, comprises of two components:
i) The core contract value, estimated at £580,000, based on known current service requirements
ii) An additional estimated value of £1,160,000 to reflect potential future changes in service scope or volume linked to LGR.
Further details on the LGR can be found by accessing this link: https://www.gov.uk/government/collections/local-government-reorganisation-policy-and-programme-updates and https://www.derby.gov.uk/
Total value (estimated)
- £580,000 excluding VAT
- £696,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 30 January 2026 to 29 January 2028
- Possible extension to 30 January 2031
- 5 years, 1 day
Description of possible extension:
There will be an option to extend the contract for three (3) years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years.
Main procurement category
Services
CPV classifications
- 50711000 - Repair and maintenance services of electrical building installations
Contract locations
- UKF11 - Derby
Submission
Enquiry deadline
19 September 2025, 12:00pm
Tender submission deadline
8 October 2025, 12:00pm
Submission address and any special instructions
Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Tuesday 7th October 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.
The deadline to submit clarification questions is 12:00 Friday 19th September 2025.
The deadline for returns is 12:00 on Wednesday 8th October 2025.
Documents are available at www.eastmidstenders.org
(https://www.eastmidstenders.org)
Please search for TD2289 or DN789442.
Please note: we will only accept expressions of interest through the e-tendering system.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 November 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Quality / Price | Bidders must complete and pass the Selection Questionnaire (SQ) on-line. The award criteria, which will be used to evaluate bids and select a successful Bidder will be based on a combination of quality... |
Quality |
Weighting description
Bidders must complete and pass the Selection Questionnaire (SQ) on-line.
The award criteria, which will be used to evaluate bids and select a successful Bidder will be based on a combination of quality and financial criteria as set out below:
• Price - 40
• Quality - 60
Further information can be found in the Part 1 Process Overview on https://www.eastmidstenders.org/
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Derby City Council
- Public Procurement Organisation Number: PQVM-1383-ZBXP
The Council House - Corporation Street
Derby
DE1 2FS
United Kingdom
Email: procurement@derby.gov.uk
Website: https://www.derby.gov.uk/
Region: UKF11 - Derby
Organisation type: Public authority - sub-central government