Scope
Reference
NCCT42830
Description
This tender notice is for the award of a public contract through an open procedure in accordance with section 20(1) and (2)(a) of the PA 2023.
The proposed contract will cover: -
a) Maintenance of the existing traffic signals network and of intelligent transport equipment including but not limited to vehicle activated signs, variable message signs, car park guidance signs and rising bollards.
b) Supply and installation of traffic signal equipment working with the Council's main works contractor or other principal contractors on larger scale or more complex schemes.
c) Supply and installation of traffic signal equipment working as the main works contractor on smaller, less complex schemes that are predominantly traffic signals related with only relatively minor highway engineering works.
d) Supply and installation of traffic signal equipment and intelligent transport equipment for scheduled upgrades and new sites.
e) Maintenance of the Council's existing traffic signals communication network.
f) All required traffic management and civil works for the above requirements.
Total value (estimated)
- £13,000,000 excluding VAT
- £15,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2026 to 30 June 2033
- Possible extension to 30 June 2040
- 14 years
Description of possible extension:
Subject to the provisions of Clause Z21 of the Conditions of Contract the Service Period may be extended by up to 84 months. The last possible Service Period end date is 30th June 2040.
Main procurement category
Services
CPV classifications
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 32000000 - Radio, television, communication, telecommunication and related equipment
- 34920000 - Road equipment
- 34996100 - Traffic lights
- 35125300 - Security cameras
- 45231000 - Construction work for pipelines, communication and power lines
- 45233100 - Construction work for highways, roads
- 45316211 - Installation of illuminated road signs
- 45316212 - Installation of traffic lights
- 45316213 - Installation of traffic guidance equipment
- 45317000 - Other electrical installation work
- 50232200 - Traffic-signal maintenance services
- 71322500 - Engineering-design services for traffic installations
Contract locations
- UKH15 - Norwich and East Norfolk
- UKH16 - North and West Norfolk
- UKH17 - Breckland and South Norfolk
Justification for not using lots
Justification for decision not to subdivide into lots (section 18(2)(b) of the Procurement Act 2023) - The Council requires continuity in the provision of the service across the County.
Participation
Legal and financial capacity conditions of participation
As described in the tender documents.
Technical ability conditions of participation
As described in the tender documents.
Submission
Enquiry deadline
3 October 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
31 October 2025, 10:00am
Submission address and any special instructions
This procurement will be managed electronically via the Council`s e-procurement system. To participate in this procurement,
applicants must first be registered on the system at https://in-tendhost.co.uk/norfolkcc. Full instructions for registration and use of the system can be found at https://intendhost.co.uk/norfolkcc/aspx/BuyerProfiles. Once registered you will be able to see the procurement project under the `tenders` section and `express an interest` to view the
documentation. If you encounter any difficulties whilst using the system you can contact the In-tend support team by phoning +44 8442728810 or e-mailing support@in-tend.co.uk.
The Procurement Act 2023 requires bidders to be registered on Find a Tender (Central Digital Platform) before they are able to bid for contracts. Should you wish to bid for this contract when it is live it is essential that you do this. Instructions on what needs to be done can be found here: https://www.youtube.com/watch?v=XxsbVW4q-k0
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 February 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 40% |
Other information
Description of risks to contract performance
Please note Norfolk County Council has joined the government's Devolution Priority Programme. This process has the potential to lead to the establishment of a county combined authority
for Norfolk and Suffolk, with strategic powers, headed by an elected mayor. A consultation is under way.
Government has also invited participation by Norfolk in Local Government Review. This process has the potential to lead to unitary local government in Norfolk.
One of these changes could happen without the other.
The contract may be assigned or novated to any successor authority(ies) to Norfolk County Council or to any joint body incorporating or formed by any such successor.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The Council will be using the Competitive Flexible Procedure as defined in the Procurement Act 2023. The process will be as follows: -
1. Bidders will complete the Invitation to Initial Tender (including pricing) and submit in accordance with the timelines at Section 5 of this Invitation to Initial Tender.
2. Tenders will be assessed in accordance with the requirements of the Procurement Act 2023. The Council may decide to undertake these assessment stages in any order or to undertake one or more stages concurrently. This means that if your response fails at any stage of the ITT evaluation process, there may not necessarily be feedback on other stages. However, you will be provided with feedback on any scores you are awarded prior to your tender being rejected in accordance with the Procurement Act 2023.
3. If there are three bidders or fewer who pass Form A, B, C and D of the Invitation to Initial Tender and pass the Quality Threshold for Form F and submit the required documents for Form G then those bidders will be invited to participate in dialogue and submit a final tender.
4. If there are more than three bidders who pass Form A, B, C and D and pass the Quality Threshold for Form F and submit the required documents for Form G, then the Council will take through the three top scoring bids (or four or more bids in the event of a tie for third place). The Initial Tenders will be scored in accordance with the process set out in this Invitation to Initial Tender.
5. During dialogue, bidders will be able to refine their bid (including pricing) and the Council reserves the right to amend the Scope, pricing documents and terms and conditions before requesting Final Tenders. Any score given at this stage [including any pass in a pass/fail question] will not be carried forward to the assessment of final tenders after dialogue and bidders should note that as factors including Scope, pricing documents and terms and conditions are all liable to change, their final tenders after dialogue are likely to require substantial revision to reflect such changes and the feedback given in dialogue.
6. At the close of dialogue, bidders will be issued with the Invitation to Final Tender (including the final Scope, pricing documents and terms and conditions).
7. Bidders should note that the Council may request a further version of the pricing list and/or raise clarifications on your quality response before dialogue.
8. It is always the bidder's responsibility to ensure that their application is as complete and detailed as possible at each stage. Although the Council will discuss and comment on your quality and price responses, it is not for the Council to raise every weakness in your response in its assessment of initial tenders or during dialogue.
Contracting authority
Norfolk County Council
- Public Procurement Organisation Number: PDYH-3246-XWTR
County Hall, Martineau Lane
Norwich
NR1 2DH
United Kingdom
Email: sourcingteam@norfolk.gov.uk
Website: http://www.norfolk.gov.uk
Region: UKH15 - Norwich and East Norfolk
Organisation type: Public authority - sub-central government