Scope
Reference
715630464
Description
2x Graphic Designers based at HMS Collingwood
Total value (estimated)
- £850,000 excluding VAT
- £1,020,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 August 2026
- Possible extension to 31 August 2028
- 2 years, 10 months
Description of possible extension:
two additional option periods of up to 12 months each.
Options
The right to additional purchases while the contract is valid.
The Authority requires the above service committed until 31st August 2026 and two additional option periods of up to 12 months each at £300,000.00 ex VAT each year.
Main procurement category
Services
CPV classifications
- 79822500 - Graphic design services
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
Full details are included in the Invitation to Tender document.
Technical ability conditions of participation
Full details are included in the Invitation to Tender document.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
17 September 2025, 10:00am
Tender submission deadline
6 October 2025, 10:00am
Submission address and any special instructions
Tenders must be submitted through the Defence Sourcing Portal at https://contracts.mod.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
10 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 June 2028
Award criteria
| Name | Description | Type |
|---|---|---|
| Financial | Full details of the Technical Evaluation criteria and scoring are included in the Invitation to Tender document. |
Price |
Weighting description
The Tender evaluation will calculate the Most Advantageous Tender (MAT) to The Authority. Full details are included in the Invitation to Tender document.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
In this instance, a preliminary market engagement notice was not published because the need for this requirement was only identified and developed within the last two months. Therefore, issuing an advance notice so close to the release of this Tender notice would not have been beneficial. Additionally, the contracting authority has sufficient knowledge of the market and potential suppliers based on previous similar requirements and market research
Contracting authority
Ministry of Defence
- Public Procurement Organisation Number: PHVX-4316-ZVGZ
Navy Commercial, NCHQ, Whale Island
Portsmouth
PO2 8BY
United Kingdom
Contact name: Andrew Connelly
Telephone: 03033 752535
Email: andrew.connelly102@mod.gov.uk
Website: https://www.gov.uk/government/organisations/ministry-of-defence
Region: UKJ31 - Portsmouth
Organisation type: Public authority - central government