Scope
Description
PHW are scoping a Patient Administration System (PAS) for a Lung Cancer Screening Programme in Wales on a managed service basis.
The PAS will be required to support the activities to identify eligible participants, manage the flow of participants through the risk assessment processes, CT scanning, results processing and ongoing recall as indicated from their results, until ageing out.
The PAS will maintain participant records and enable the Trust to meet its obligations under UK Screening Committee (UKSC) guidelines.
It is anticipated that the PAS will be hosted within a public cloud data centre.
Total value (estimated)
- £1 excluding VAT
- £1 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2027 to 30 September 2037
- 10 years
Main procurement category
Services
CPV classifications
- 48814200 - Patient-administration system
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKL - Wales
Engagement
Engagement deadline
18 September 2025
Engagement process description
Public Health Wales are exploring the market to scope this potential requirement and review indicative pricing to help inform a business case.
Full details of this Pre Market Engagement exercise are available upon request. Documents must be requested by emailing Alexandra.Woodward@wales.nhs.uk. The email subject must state "PATIENT ADMINISTRATION SYSTEM (PAS) FOR NHS WALES LUNG CANCER SCREENING". Interested suppliers are encouraged to request the documents as soon as possible. The deadline for requesting documents is 12pm on 17th September 2025.
Interested parties must request, complete and return the documents Alexandra.Woodward@wales.nhs.uk by 5pm on 18th September 2025.
N.B.1. No estimated costs for the requirement are available at this stage.
N.B.2. The estimated contract dates reflect the anticipated live programme dates.
Submission
Publication date of tender notice (estimated)
5 February 2026
Contracting authority
Public Health Wales NHS Trust
- NHS Organisation Data Service: RYT
2 Capital Quarter, Tyndall Street
Cardiff
CF10 4BZ
United Kingdom
Contact name: Alexandra Woodward
Email: alexandra.woodward@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS Wales Shared Service Partnership
Summary of their role in this procurement: Procurement Lead
- NHS Organisation Data Service: RQF
4-5 Charnwood Court, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
United Kingdom
Contact name: Sam McConnell
Region: UKL15 - Central Valleys