Section one: Contracting authority
one.1) Name and addresses
Police & Crime Commissioner for South Wales
Police Headquarters, Cowbridge Road
Bridgend
CF31 3SU
Contact
Matthew Green
matthew.green@south-wales.police.uk
Telephone
+44 1656655555
Country
United Kingdom
NUTS code
UKL17 - Bridgend and Neath Port Talbot
Internet address(es)
Main address
http://www.south-wales.police.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0583
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for the Provision of Specialist Vehicle Cleaning and Decontamination
Reference number
JCPS0289
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The Commissioner is seeking a Contractor to provide reactive specialised Cleaning, Disinfection and Sterilisation services of operational police vehicles. These Services will cover the Force geographical area. The requirement will include out of hours delivery to provide a 24/7 coverage.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,239,212.50
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL17 - Bridgend and Neath Port Talbot
- UKL14 - South West Wales
- UKL18 - Swansea
- UKL - Wales
two.2.4) Description of the procurement
The Commissioner requires clean, disinfected and sterilised vehicles as set out in part 4 of this Specification to ensure operational vehicles are available as and when required.
3.2 The Commissioner operates a fleet of 980 vehicles including saloon and estate cars, large vans and detainee transport vehicles. Vehicles may from time to time become contaminated by matters such as bodily fluids, lice, fleas and unwanted odours. Approximately one third of this fleet are operational vehicles and fall within the scope of this Contract; the volume of vehicles in the scope of the Contract is likely to change in certain circumstances such as a pandemic.
3.3 The Service(s) for the removal of any such contaminant in compliance with all relevant statutory regulations and will include but not limited to the following:
- All body fluids, including blood, vomit, urine.
- Faeces.
- Infestations caused by fleas, lice, scabies
- Food
- Graffiti
- Hazardous waste, such as incapacitant spray etc.
The Contractor acknowledges the provision of this Service includes the associated risks such as, but not limited to HIV, Hepatitis A, B, C, influenza, and Covid 19.
two.2.5) Award criteria
Quality criterion - Name: Price / Weighting: 20
Price - Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-006531
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 August 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
MATRIX BIOHAZARD SERVICES LIMITED
Unit 9 Old Field Road, Bocam Park
Pencoed
CF355LJ
Telephone
+44 1656720171
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,239,212.50
Section six. Complementary information
six.3) Additional information
(WA Ref:154784)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom