Scope
Reference
LGM38822
Description
Open Procedure for an EHS and Environment Compliance Platform. Cartrefi Conwy Cyfyngedig are looking to move away from their current EHS Compliance Platform and port to a new system when the contract for their current solution expires on 29th March 2026.
Total value (estimated)
- £225,000 excluding VAT
- £270,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 29 March 2026 to 28 March 2029
- Possible extension to 28 March 2031
- 5 years
Description of possible extension:
2 year optional extension, subject to customer satisfaction
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
See details in tender documentation
Technical ability conditions of participation
See details in tender documentation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
24 September 2025, 5:00pm
Tender submission deadline
1 October 2025, 2:00pm
Submission address and any special instructions
Read-only versions of all documentation relating to this opportunity are available at https://www.procurementservices.co.uk/our-solutions/lifecycle/current-tenders. In order to respond to the opportunity, you will need to create an account on OPTIMiSe where you will be able to access editable versions of the documentation. To facilitate this, email lifecycleeoi@lifecycle.co.uk with the LGM reference for this opportunity and your company details.
You will then receive a verification email from OPTIMiSe asking you to verify your email address and create a password. These will be your log in details for the OPTIMiSe system. Once you have logged into the system you will be taken to your home screen where you can access the documents for the current Tender. This is the portal you need to use to ask any clarification questions and upload your completed documents along with any supporting documents.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
31 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 50.00% |
| Commercial | Price | 35.00% |
| Presentations | Quality | 10.00% |
| Social Value | Quality | 5.00% |
Other information
Payment terms
See details in tender documentation
Description of risks to contract performance
See details in tender documentation
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Cartrefi Conwy Cyfyngedig
- Public Procurement Organisation Number: PVDN-9226-PHMZ
Morfa Gele - Cae Eithin
Conwy
LL22 8LJ
United Kingdom
Region: UKL13 - Conwy and Denbighshire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Wales
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Procurement Services (part of Commercial Services Group Ltd)
Summary of their role in this procurement: Procurement Management services and consultancy
- Companies House: 05858177
1 Abbey Wood Road, Kings Hill
West Malling
ME19 4YT
United Kingdom
Email: lee.daniels@csltd.org.uk
Region: UKJ46 - West Kent