Scope
Description
Mole Valley District Council (MVDC) would like to contract with a sole supplier for the provision of an Inventory and a check-in, check out service for households provided with accommodation through the Council's Private Rented Scheme. This service will be on a call off basis.
This contract is for a sole service provider for the duration of the contract who, when requested, will undertake to provide an Inventory service within the timescale required by the Council. In the event that the successful supplier is not available to provide the services when required, the Council reserves the right to use an alternative supplier for each individual inventory examination that the successful supplier cannot deliver.
The contract will last for an initial period of 3 years, commencing on 22nd November 2025, with the option for a single year's extension. Any extension will be at the Council's discretion.
Total value (estimated)
- £45,000 excluding VAT
- £54,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 22 November 2025 to 21 November 2028
- Possible extension to 21 November 2029
- 4 years
Description of possible extension:
One option to extend for 12 months only.
Main procurement category
Services
CPV classifications
- 98341100 - Accommodation management services
Contract locations
- UKJ26 - East Surrey
Participation
This procurement is reserved for
UK suppliers
Submission
Enquiry deadline
16 September 2025, 5:00pm
Tender submission deadline
26 September 2025, 12:00pm
Submission address and any special instructions
How to obtain the Tender Documents
Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current. The Tender documents can be accessed when logged into In-Tend by selecting 'View Details' on the relevant tender advert and clicking the 'Express Interest' tab. Once in the tender there are five tabs, namely 'Tender', 'ITT - documents', 'Correspondence', 'Clarifications' and 'History'.
Select the 2nd tab (ITT - documents) where you will find useful information under 'Tender Details'. Continue to scroll down to the heading 'Tender Documents Received' where you will be able to view / download the documents. Please download all the documents and read very carefully.
Opting In and Opting Out
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Further Guidance
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Tenders may be submitted electronically
Yes
Award criteria
40% Price / 60% Quality
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Mole Valley District Council
- Public Procurement Organisation Number: PLXW-3796-VTMW
Pippbrook
Dorking
RH4 1SJ
United Kingdom
Email: procurement@horsham.gov.uk
Website: http://www.molevalley.gov.uk
Region: UKJ26 - East Surrey
Organisation type: Public authority - sub-central government