Scope
Reference
UOE/2025/068/SD
Description
You are invited by University of Exeter, acting on behalf of itself, to Tender for admission to a Framework Agreement for the provision of Network Cabling Services in accordance with this Invitation To Tender (ITT). The University intends to award the resulting Framework Agreement to upto 3 Suppliers for a period of 4 years.
Commercial tool
Establishes a framework
Total value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 16 October 2025 to 16 October 2029
- 4 years, 1 day
Main procurement category
Services
Additional procurement category
Goods
CPV classifications
- 32421000 - Network cabling
- 51000000 - Installation services (except software)
Contract locations
- UKK - South West (England)
Framework
Maximum number of suppliers
3
Maximum percentage fee charged to suppliers
0%
Framework operation description
The University intends to award a four (4) year agreement with up to three (3) suppliers in order to facilitate parallel installation activities where the opportunity to do so arises. The top 3 scoring suppliers will be invited to enter into a Framework Agreement, whereby subsequent work will be committed through a Call Off Contract process. Whereby, Call Off Contracts will either be entered into further to a Mini Competition process or where operational needs require through a Direct Award to the highest scoring bid of the three suppliers on the Framework Agreement. The expectation is that the University will require some 600 to 800 Access Points to be installed in the initial 12 months of the Framework Agreement. An indicative initial plan has been included as per Appendix A to give an indication of the number of buildings, and initial number and type of Access Point to be installed.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
PA2023 Schedule 6 and 7 legal exclusions. Requirement for submission of financial documentation on award. Minimum financial threshold based on turnover. ITT Response Document 1 - Procurement Specific Questionnaire made available in University of Exeter eTendering portal (https://uk.eu-supply.com/login.asp?B=EXETER).
Technical ability conditions of participation
Organisational standards : Compliance to standards Suppliers submitting tender responses in respect to this requirement for Network Cabling Services must be conversant and compliant with recognised standards to include; BS 6701:2016+A1:2017 Telecommunications equipment and telecommunications cabling. Specification for installation, operation and maintenance - Specification for installation, operation and maintenance. BS 7671:2018+A2:2022 IET Wiring Regulations BS EN 50173-1:2018 Information technology. Generic cabling systems - General requirements BS EN 50173-2:2007+A1:2010 Information technology. Generic cabling systems - Office premises BS EN 50173-6:2018 Information technology. Generic cabling systems - Distributed building services BS EN 50174-1:2018+A1:2020 Information technology. Cabling installation - Installation specification and quality assurance BS EN 50174-2:2018 Information technology. Cabling installation - Installation planning and practices inside buildings BS EN 50346:2002+A2:2009 Information technology. Cabling installation. Testing of installed cabling Based on this condition of participation in respect to specified organisational qualifications or standards, please provide details of how these are met and maintained. Note: Other equivalent standards that equal or exceed what has been requested are acceptable. Where compliant with these alternative standards as opposed to the above please provide details as to how these are met and maintained. Out of Hours availability Due to the dynamic utilisation of our education and workspaces we require our Network Cabling Services to be performed outside of normal working hours (i.e. outside Monday to Friday 08:00 to 18:00). Suppliers must be compliant with the University's Contractor Performance Standards. Document available to download here; https://www.exeter.ac.uk/departments/estateservices/contractors/standards/
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
23 September 2025, 5:00pm
Tender submission deadline
30 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
7 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 16 June 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Costs | Costs for installation of Access Points |
Cost | 30% |
| Social Value | Assessment of Social Value delivery against the Themes, Outcomes, and Measures (TOMs) Framework via Social Value Framework |
Quality | 20% |
| Organisation Capacity | Based on our indicative requirements (e.g. 600-800 est. AP's Yr1) for Out of Hours Network Cabling Services, please provide details of available resources capable of supporting these requirements |
Quality | 15% |
| Flexibility | In addition to the requirement to deliver the services Out of Hours the University is seeking suppliers who can be responsive to windows of opportunity to perform the services (holiday periods, as... |
Quality | 10% |
| Testing and Documentation | Testing & Documentation In respect to testing, please provide details of your; • testing capability • relevant test equipment • calibration and certification process. In the event that a test... |
Quality | 5% |
| Affiliations & Accreditations Ideally, Suppliers should be CommScope registered or hold similar industry certifications. Please provide details of relevant industry certifications. | Affiliations & Accreditations Suppliers should ideally be CommScope registered or hold similar industry certifications. Please provide details of relevant industry certifications. |
Quality | 5% |
| Warranty | Please provide details of Warranty provided for the Cabling Services |
Quality | 5% |
| Sustainability | The University of Exeter is working towards a Net Zero target 2030 and as such we need to reduce our carbon emissions from our supply chains to support this. Please provide details of your carbon... |
Quality | 5% |
| Terms and Conditions | Compliance with Terms and Conditions |
Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Due to the need for operational continuity it has not been possible to run an early market engagement exercise.
Contracting authority
University of Exeter
- Public Procurement Organisation Number: PZYG-2396-XCRZ
Northcote House
Exeter
EX4 4QH
United Kingdom
Contact name: Simon Denton
Telephone: +44 1392723333
Email: s.denton@exeter.ac.uk
Website: https://www.exeter.ac.uk
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government