Scope
Reference
COP33_2024
Description
The College operates two sites, Ryton and Harperley Hall, which host events and provides accommodation. Delegates can access onsite catering services during their stay. We have 464 accommodation facilities and 182 event spaces. Each site has reception, housekeeping, security, catering, and facilities management teams.
The College is seeking to replace our current integrated accommodation and event booking and management system. For our replacement system(s) we can consider one fully integrated or three separate solutions through the same supplier if integration is possible.
Total value (estimated)
- £1,250,000 excluding VAT
- £1,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 October 2025 to 2 October 2030
- Possible extension to 2 October 2033
- 8 years
Description of possible extension:
Optional 3 x 12 month extension periods.
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 55110000 - Hotel accommodation services
- 55120000 - Hotel meeting and conference services
- 72260000 - Software-related services
- 79952000 - Event services
Contract locations
- UK - United Kingdom
Submission
Tender submission deadline
17 September 2025, 11:59pm
Submission address and any special instructions
Suppliers can access the opportunity at the following link
https://homeoffice.app.jaggaer.com/go/9648471801977ED249AC
Note the 17.9.2025 is the closing date of the BAFO submission not the tender submission.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 September 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | We are now at the BAFO stage which mean that we cannot accept any bids at this point. Quality 90% Social Value 10% Price 0% based on the PPQP evaluation method. Stage 1 - PSQ - Completed Stage 2 - ITT -... |
Quality | 100% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
COLLEGE OF POLICING LIMITED
- Companies House: 08235199
- Public Procurement Organisation Number: PJNL-2763-PVHM
Leamington Road
Coventry
CV8 3EN
United Kingdom
Email: CPU.Mailbox@college.police.uk
Website: https://www.college.police.uk/
Region: UKG13 - Warwickshire
Organisation type: Public authority - central government