Scope
Reference
2604SHO
Description
Section 25 of the Children and Young Persons Act 2008 places a statutory duty on local authorities to provide short breaks for families with disabled children These services aim to enhance the lives of children with disabilities and their families, fostering social inclusion, promoting personal growth, and strengthening family relationships. The Regulations define a short break as:
• Day-time care in the homes of disabled children or elsewhere
• Overnight care in the homes of disabled children or elsewhere
• Educational or leisure activities for disabled children outside their homes
• Services available to assist carers in the evenings, at weekends and during the school holidays.
We are looking for providers who are passionate about working with disabled children and young people and who have a proven record of accomplishment of delivering high-quality services
Total value (estimated)
- £1,296,686 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Subject to sufficient funding and satisfactory performance
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
- 98000000 - Other community, social and personal services
Contract locations
- UKG31 - Birmingham
Lot 1. Brokerage and City-wide network of providers
Description
Targeted Short Breaks for children with mild to moderate needs delivered via a wide range of local providers and bespoke services. The short breaks services described in Lot 1 will be awarded to a single provider who will manage the network and all brokerage of places.
Lot value (estimated)
- £549,492 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2a. Targeted Short breaks for children with Autism as a primary need
Description
This service will deliver Autism-friendly activities such as clubs, play schemes, or outings with trained staff who understand autism. This will include behavioural support from professionals who can help manage challenging behaviours through structured interventions. The children attending may have other impairments, such as severe learning disabilities or have behaviour which is consistently challenging.
Lot value (estimated)
- £455,988 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2b. Short Breaks for children with complex needs
Description
The children attending this service will have needs arising from a disability, illness, or sensory impairment that requires significant additional support on a daily basis. These needs may be present from birth or have developed after an illness or injury.
These needs may also include psychological, emotional, social, and environmental factors. These children often require multidisciplinary input, and their care must be tailored to their life circumstances.
Lot value (estimated)
- £242,868 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2c. Accessible short breaks for physically disabled children with complex needs
Description
This service will cater for children with mild to moderate physical disabilities who may require a range of support tailored to their mobility, coordination, and overall development. This support should aim to promote independence, inclusion, and access to education and community life. The venue for this support may require the use of specialist equipment/ mobility aids (e.g., walking frames, adapted chairs), assistive technology, and modified furniture. It would also feature adjustments to any physical spaces to ensure safe movement, such as wider pathways, stable furniture, and accessible play areas. Individual Risk Assessments including fire evacuation plans and intimate care plans tailored to the child's physical needs would form part of any service delivered by the successful provider.
Lot value (estimated)
- £48,338 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Brokerage and City-wide network of providers
Lot 2a. Targeted Short breaks for children with Autism as a primary need
Lot 2b. Short Breaks for children with complex needs
Lot 2c. Accessible short breaks for physically disabled children with complex needs
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
1 October 2025
Enquiry deadline
24 October 2025, 11:59pm
Submission type
Tenders
Tender submission deadline
31 October 2025, 12:00pm
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 December 2025
Procedure
Procedure type
Competitive flexible procedure
Special regime
Light touch
Documents
Documents to be provided after the tender notice
Via Intend eportal - https://in-tendhost.co.uk/birminghamcc
Contracting authority
BIRMINGHAM CHILDREN'S TRUST COMMUNITY INTEREST COMPANY
- Companies House: 10762047
- Public Procurement Organisation Number: PCJW-7359-HTYM
1 Avenue Road
Birmingham
B6 4DU
United Kingdom
Contact name: Phillip Bailey
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government