Scope
Reference
IA3713
Description
South Staffordshire District Council ("SSDC") operates four Leisure Centres. SSDC has a wish to provide a holiday programme to young people. In recent years an operator on behalf of SSDC has ran holiday activity programmes from 2 of the 4 centres. The Council is keen to continue these programmes and potentially expand to the other 2 facilities where possible.
SSDC is now looking to test the market to ensure best value. As such, it is now looking to refresh and deliver an innovative and exciting new holiday programme. The programme will be delivered largely by utilising the dry side facilities however, some access to swimming pools can be arranged to accommodate activities. If pool(s) are used, then SSDCs adult/child ratios and NOP requirements must be observed.
SSDC are looking for Ofsted registered Providers who can offer an exciting and innovative range of extended enrichment activities and courses for children and young people to participate in a wide range of enrichment, physical activity, sport and learn new skills. Provision must be in each school holiday as listed:
• February Half Term (1 week)
• Easter Holidays (2 weeks)
• Whitsun (1 week)
• Summer Holidays (generally 6 weeks)
• October (1 week)
Total value (estimated)
- £43,200 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2027
- Possible extension to 31 December 2028
- 3 years
Description of possible extension:
At the Authority's entire discretion, the term may be extended by 12 months on the same terms for such period in accordance with the contract.
Main procurement category
Services
CPV classifications
- 55243000 - Children's holiday-camp services
Contract locations
- UKG - West Midlands (England)
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
2 October 2025, 5:00pm
Tender submission deadline
9 October 2025, 12:00pm
Submission address and any special instructions
The tender documents are available through Staffordshire County Councils e-tendering system 'Proactis'. Please note Staffordshire County Council (SCC) are running this procurement on behalf of SSDC.
SCC e-tendering system Proactis: https://supplierlive.proactisp2p.com
Suppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IATBC.
All bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function. Please do not contact the Buyer direct.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Contracting authority
South Staffordshire District Council
- Public Procurement Organisation Number: PNNH-3468-CHWJ
Council Offices, Wolverhampton Road
Codsall
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United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Staffordshire County Council
Summary of their role in this procurement: Leading the Procurement Process
- Public Procurement Organisation Number: PZDG-2995-QQMD
1 Staffordshire Place, Tipping Street,
Stafford
ST16 2DH
United Kingdom
Region: UKG24 - Staffordshire CC