Section one: Contracting authority
one.1) Name and addresses
National Library of Scotland
George IV Bridge
Edinburgh
EH1 1EW
Contact
Ines Byrne
Telephone
+44 1316233759
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Finance System Replacement
Reference number
2023.24.077
two.1.2) Main CPV code
- 48400000 - Business transaction and personal business software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
The National Library of Scotland had to replace its finance system with a modern equivalent that generates business efficiencies.
The Library has procured a fully hosted SaaS (Software as a Service) solution that includes: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £159,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48440000 - Financial analysis and accounting software package
- 48100000 - Industry specific software package
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh
two.2.4) Description of the procurement
The Library has purchased a SaaS solution that includes the following functionalities: Main accounting package (Purchase, Sales & General ledgers); Purchase ordering system; Reporting system; Ongoing support.
two.2.5) Award criteria
Quality criterion - Name: Understanding and Technical / Weighting: 60
Quality criterion - Name: Methodology and Delivery / Weighting: 20
Quality criterion - Name: Data Processing and Cyber Security / Weighting: 10
Quality criterion - Name: Fair Work / Weighting: 5
Quality criterion - Name: Community Benefits / Weighting: 5
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
n/a
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-011732
Section five. Award of contract
Contract No
2023.24.077
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 July 2025
five.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Total Enterprise Solutions
Grosvenor Court, Lea Hall Enterprise Park, Wheelhouse Road
Rugeley
WS15 1LH
Telephone
+44 7946095235
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £159,000
Section six. Complementary information
six.3) Additional information
(SC Ref:809205)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom