Scope
Reference
P00005115
Description
Portsmouth City Council ('the council') has invited tenders for the provision of care and support in Extra Care Housing.
AWARD & STANDSTILL PERIOD
Following receipt of tenders on 25th July 2025 the Council has concluded the assessment process and issued assessment summaries to the successful and unsuccessful suppliers as required under Section 50 of the Procurement Act 23 (the 'Act').
The Council issued Assessment Summaries and an Award Notice (2025/S 000-050913) on 22nd August 2025 which instigated the start of an 8 working day voluntary standstill period, in line with section 51 of the Act.
As set out within the Award Notice and within the associated procurement documents, the Council reserved the right to amend (extend) the Standstill Period if needed on the condition that if this right is exercised, the Contract Award Notice will be updated and affected suppliers will be notified accordingly.
The Council has taken the decision to extend the standstill period which was due to end at midnight at the end of Wednesday 3rd September 2025 to midnight at the end of Thursday 11th September 2025.
The Council has alerted affected suppliers via it's e-sourcing system In-tend and is now issuing a further Award Notice to formally extend the standstill period in line with the UK central government guidance issued by the Cabinet Office.
As the only changes are in relation to the extension period the Council will cross reference to the details already provided within the original Award Notice issued on 22nd August 2025 wherever possible.
DESCRIPTION OF CONTRACT
See description text within original Award Notice ( 2025/S 000-050913).
Lot 1. • Lot 1 - Brunel Court, Caroline Square and Milton Village
Description
Lot 1 - Brunel Court, Caroline Square and Milton Village - £2.2M per annum (1417 hours of planned care in total, plus block hours)As per the scope, providers will be responsible for delivering specialist sheltered housing, designed to offer a safe, private and secure environment for residents to maintain their independence, whilst having the benefits of having staff on hand 24 hours a day, 7 days a week.The contract values included on this lot are based on current levels of demand and the previous year's spend. However, the value of the opportunity can fluctuate dependent on the needs of the individuals, occupancy and the size of the block.The contract term lots will be for 4 years with options to extend in increments to be agreed up to a maximum of 6 years.The are extra care schemes across Lot 1 are as follows -• Brunel Court - located in Nuffield Place, 55 apartments.https://www.cqc.org.uk/location/1-11428753194• Milton Village - located in Moorings Way, incorporates 65 apartments built as a complex. This is over 3 separate buildings - Crane Court (12 apartments) Osprey Court (16 apartments) and Brent Court (37 apartments).https://www.cqc.org.uk/location/1-11428753457• Caroline Square - located in Portsea, 43 apartments.https://www.cqc.org.uk/location/1-11428753352
Lot 2. Lot 2 - Maritime House
Description
Lot 2 - Maritime House £1.4M per annum (960 hours of planned care, plus block hours)As per the scope, providers will be responsible for delivering specialist sheltered housing, designed to offer a safe, private and secure environment for residents to maintain their independence, whilst having the benefits of having staff on hand 24 hours a day, 7 days a week.The contract values included on this lot are based on current levels of demand and the previous year's spend. However, the value of the opportunity can fluctuate dependent on the needs of the individuals, occupancy and the size of the block.The contract term lots will be for 4 years with options to extend in increments to be agreed up to a maximum of 6 years.The are extra care schemes across Lot 2 are as follows -• Maritime House - located in Northern Parade, 80 apartments.https://www.cqc.org.uk/location/1-11428753249
Contract 3. Lot 1 - Brunel Court, Caroline Square and Milton Village
Lots
Lot 1. • Lot 1 - Brunel Court, Caroline Square and Milton Village
Supplier
Contract value
- £43,000,000 excluding VAT
- £51,600,000 including VAT
Above the relevant threshold
Award decision date
14 August 2025
Date assessment summaries were sent to tenderers
22 August 2025
Earliest date the contract will be signed
12 September 2025
Contract dates (estimated)
- 1 December 2025 to 30 November 2029
- Possible extension to 30 November 2035
- 10 years
Description of possible extension:
The contract term will be for 4 years with options to extend in increments to be agreed up to a maximum of 6 years. The total duration of the contract could therefore equate to 10 years.
Main procurement category
Services
CPV classifications
- 85141000 - Services provided by medical personnel
- 85144000 - Residential health facilities services
- 85320000 - Social services
Contract locations
- UKJ31 - Portsmouth
Contract 4. Lot 2 - Maritime House
Lots
Lot 2. Lot 2 - Maritime House
Supplier
Contract value
- £27,500,000 excluding VAT
- £33,000,000 including VAT
Above the relevant threshold
Award decision date
14 August 2025
Date assessment summaries were sent to tenderers
22 August 2025
Earliest date the contract will be signed
12 September 2025
Contract dates (estimated)
- 1 December 2025 to 30 November 2029
- Possible extension to 30 November 2035
- 10 years
Description of possible extension:
The contract term will be for 4 years with options to extend in increments to be agreed up to a maximum of 6 years. The total duration of the contract could therefore equate to 10 years.
Main procurement category
Services
CPV classifications
- 85141000 - Services provided by medical personnel
- 85144000 - Residential health facilities services
- 85320000 - Social services
Contract locations
- UKJ31 - Portsmouth
Information about tenders
Lot 1. • Lot 1 - Brunel Court, Caroline Square and Milton Village
- 6 tenders received
- 6 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 5 suppliers unsuccessful (details included for contracts over £5 million)
Unsuccessful suppliers
- CHOSEN CARE GROUP LIMITED
- AGINCARE UK LIMITED
- HELPERS HOMECARE LIMITED
- Edora Care Plus Limited
- MAYFAIR HOMECARE LIMITED
Lot 2. Lot 2 - Maritime House
- 6 tenders received
- 6 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 5 suppliers unsuccessful (details included for contracts over £5 million)
Unsuccessful suppliers
Procedure
Procedure type
Open procedure
Special regime
Light touch
Suppliers
AGINCARE UK LIMITED
- Companies House: 06099679
- Public Procurement Organisation Number: PJCT-4732-XNCR
Agincare House Admiralty Buildings
Portland
DT5 1BB
United Kingdom
Website: https://www.agincare.com/
Region: UKK25 - Dorset
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
APEX PRIME CARE LTD
- Companies House: 04296566
- Public Procurement Organisation Number: PNCJ-9185-CVQR
Crown House Stephenson Road
Colchester
CO4 9QR
United Kingdom
Email: bidteam@ceracare.co.uk
Website: http://apexprimecare.co.uk
Region: UKH34 - Essex Haven Gateway
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 3. Lot 1 - Brunel Court, Caroline Square and Milton Village
CHOSEN CARE GROUP LIMITED
- Companies House: 06942967
- Public Procurement Organisation Number: PQYJ-8586-MYLL
61 Cranbrook Road
Ilford
IG1 4PG
United Kingdom
Email: sheela@chosencaregroup.com
Website: http://www.chosencaregroup.com
Region: UKI53 - Redbridge and Waltham Forest
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 4. Lot 2 - Maritime House
Edora Care Plus Limited
- Companies House: 09225337
- Public Procurement Organisation Number: PBMR-8783-RRLT
724 Holloway Road
London
N19 3JD
United Kingdom
Website: http://edoracare.co.uk
Region: UKI43 - Haringey and Islington
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
HELPERS HOMECARE LIMITED
- Companies House: 03756668
- Public Procurement Organisation Number: PZTZ-3718-GBXV
22 Brunts Business Centre
Mansfield
NG18 2AH
United Kingdom
Region: UKF15 - North Nottinghamshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
MAYFAIR HOMECARE LIMITED
- Companies House: 03633635
- Public Procurement Organisation Number: PZLV-7933-JQHL
Unit 9 Pendeford Place, Pendeford Business Park, Wobaston Road
Wolverhampton
WV9 5HD
United Kingdom
Website: http://www.mayfair-homecare.co.uk
Region: UKG39 - Wolverhampton
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contracting authority
Portsmouth City Council
- Public Procurement Organisation Number: PCNL-5714-PRZV
Civic Offices, Guildhall Square
Portsmouth
PO1 2AL
United Kingdom
Region: UKJ31 - Portsmouth
Organisation type: Public authority - sub-central government