Scope
Description
The procurement is for a single supplier to supply vendor managed inventory at GWR engineering depots. The contract will be based on consignment stock for consumable items stored in vending machine at strategic locations at depots, supplier will also be required to provide storage solutions for fixings and fasteners at locations of individual depots choosing. A full comprehensive online catalogue is required for tooling and other contracted items
Total value (estimated)
- £1,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
If performance of contract is maintained, and a collaborative relationship developed
Main procurement category
Goods
CPV classifications
- 44510000 - Tools
- 44530000 - Fasteners
- 44800000 - Paints, varnishes and mastics
Contract locations
- UKK - South West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Tenders
Tender submission deadline
23 November 2025, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
5 January 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Cost | Pricing of goods and services |
Price | 50% |
| Quality and Technical | Quality of service and technical ability |
Quality | 45% |
| Contract | Contract clauses and acceptance |
Quality | 5% |
Other information
Payment terms
Payment terms for large suppliers are 60 days.
SME's are 30 days
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
This requirement is a two stage procedure consisting of Procurement Specific Questionnaire and Invitation To Tender, a minimum of 3 suppliers will be invited on to the ITT stage
Contracting authority
FIRST GREATER WESTERN LIMITED
- Companies House: 05113733
- Public Procurement Organisation Number: PXVG-2764-GZCQ
Milford House 1 Milford Street
Wiltshire
SN1 1HL
United Kingdom
Region: UKK14 - Swindon
Organisation type: Private utility